Note: The job is a remote job and is open to candidates in USA. Stratum Group is a leading provider of specialized infrastructure and custom-engineered equipment for diverse industries. They are seeking a Certified Payroll Analyst to support a centralized payroll function, focusing on compliance with Davis-Bacon and prevailing wage requirements while processing payroll in ADP Workforce Now. The role involves auditing payroll data, preparing certified payroll reports, and ensuring multi-state compliance.
Responsibilities
- Calculate and validate prevailing wage and Davis-Bacon requirements by job, county, and classification, including fringe benefits, cash-in-lieu, and applicable overtime
- Prepare, review, and submit certified payroll reports (WH-347 and/or customer/agency formats) accurately and on time
- Audit timecards and supporting documentation for compliance (proper classification, hours by job/site, pay codes, fringes, deductions, apprentices and trainees' rules when applicable)
- Reconcile certified payroll reports to payroll registers and job-cost/labor distribution, researching discrepancies and driving corrections before submission
- Maintain certified payroll documentation and audit trails (rate determinations, fringe calculations, authorized deductions, benefit support) for internal and external audits
- Respond to compliance requests from customers, general contractors, and government agencies; support reviews, investigations, and audit remediation
- Support end-to-end payroll processing in ADP Workforce Now across multiple pay groups and schedules (weekly, bi-weekly, monthly)
- Enter and validate payroll inputs including time adjustments, special earnings, retro calculations, deductions, and garnishments
- Execute payroll audits (earnings, hours, OT, fringes, taxes, deductions) and resolve exceptions prior to finalization
- Partner with HR to ensure employee master data is accurate (new hires, terminations, transfers, pay rate changes, job changes, location changes)
- Assist with payroll reconciliations and reporting to Finance/Accounting, including labor allocations and GL-supporting details as needed
- Support multi-state payroll compliance, including work location and taxation considerations
- Ensure payroll adjustments follow internal controls and documentation standards; maintain confidentiality and audit readiness
- Contribute to continuous improvement by identifying recurring issues and proposing process fixes and automation opportunities
- Support the payroll integration of newly acquired businesses into Shared Services standards and ADP WFN processes
- Help document and maintain SOPs, checklists, and training materials for payroll processing and certified payroll workflows
- Participate in system testing, new pay group setup, and validation during transitions
Skills
- 3+ years of payroll experience, including significant exposure to prevailing wage/Davis-Bacon and certified payroll
- Experience preparing certified payroll reports and supporting compliance requests/audits
- Strong working knowledge of payroll fundamentals (wages, OT, deductions, taxes) and documentation discipline
- High attention to detail with the ability to manage multiple payroll calendars and tight submission deadlines
- Strong Excel skills (pivot tables, lookups, data validation; able to work with large datasets)
- Excellent communication skills and a customer-service mindset with internal stakeholders and external compliance parties
- Experience in ADP Workforce Now (payroll processing, reporting, time and attendance interfaces)
- CPP or FPC certification
- Construction/government contracting background and experience with certified payroll portals/tools (as applicable)
- Experience supporting shared services centralization and/or post-acquisition payroll transitions
Company Overview