Note: The job is a remote job and is open to candidates in USA. Dream Three is a multi-platform story studio delivering genre-spanning narratives across film, television, theater, live events, publishing, music, digital, and immersive media. The Business Operations Coordinator will support business operations and provide executive support to the CEO and leadership by coordinating projects, schedules, paperwork, contracts, financial administration, and follow-through.
Responsibilities
- Operations + Projects: Maintain tasks, deadlines, and trackers; translate decisions into assigned actions and coordinate administrative handoffs with project teams and partners
- Executive Support: Coordinate scheduling, meeting preparation, designated correspondence, and approved business travel; organize decisions and follow-up for the CEO
- Financial Administration: Collect and check invoices, receipts, and vendor documents; route approvals, maintain status records, and follow up with the bookkeeper and appropriate partners
- Contracts + Bookings: Prepare deal memos and booking documents from approved templates and confirmed terms; coordinate review, signatures, deadlines, and booking logistics
- Systems + Documentation: Keep assigned records and instructions current, run established workflows, and propose practical improvements
Skills
- Relevant experience in operations, project coordination, executive support, or business administration—typically 1–3 years
- Evidence of accurate follow-through, professional writing, sound judgment, and ownership of recurring work
- Comfort with spreadsheets, document preparation, task tracking, and learning new systems. Entertainment-specific processes can be learned; attention to detail and dependability are essential
- Remote (U.S.) and Hybrid (NYC/LA) candidates are welcome
- Occasional business travel may be required
- Entertainment or talent-representation experience; familiarity with contracts, deal memos, financial paperwork, multiple business entities, or process documentation
- Equivalent practical experience is welcome
- Experience with comparable platforms is welcome
Benefits
- Reimbursement for preapproved education relevant to your role.
- Remote (U.S.) and Hybrid (NYC/LA) candidates are welcome.
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