Note: The job is a remote job and is open to candidates in USA. School’s Out Washington advances equitable expanded learning ecosystems and supports high-quality afterschool, youth development, and summer programs for Washington’s youth. The BSK Grants & Evaluation Manager manages King County’s Best Starts for Kids Expanded Learning strategy, overseeing grant and contract compliance, evaluation, data systems, reporting, grantee technical assistance, partnerships, and supervision of the BSK Administrative Coordinator.
Responsibilities
- Develop and maintain comprehensive and efficient grant and contract management systems using Smartsheet, Alchemer, Excel, and Basecamp to support contract data, fiscal tracking, reporting, and grantee engagement
- Develop and manage grant reporting processes, including review of reports in partnership with the Director, BSK Team, Finance team and strategic consultants
- Create reporting toolkits for grantees to support grantee compliance and successful submission of deliverables
- Manage contract development, documentation, and monitoring processes to ensure compliance, accountability, and timely completion of requirements
- Identify and resolve compliance issues while providing support and guidance to grantees
- Manage payment processes, including developing payment schedules, submitting invoices for Director approval, and verifying completion of contract deliverables prior to payment
- Manage the contract monitoring process in partnership with the Director, BSK Administrative Coordinator, finance team, and strategic consultants, including coordination of external fiscal review and conducting monitoring site visits and meetings with grantees
- Develop and manage evaluation plan for SOWA to King County and develop systems for BSK team to monitor ongoing grantee progress and program measures in Smartsheet
- Develop grantee evaluation plans in partnership with grantees and provide technical assistance to support data collection, reporting and continuous improvement
- Manage program data systems, including Smartsheet tracking, survey administration, and Program Quality data collection and reporting
- Serve as day-to-day contact for contracted program evaluator, providing project coordination, administrative support, and thought partnership to support evaluation activities and deliverables
- Prepare data reports, draft evaluation materials, and support development of reports for Director review and submission
- Collaborate with the BSK Team to review, analyze, and reflect on program data, including Youth Program Quality, Performance and Youth Outcomes -to inform continuous improvement
- Collaborate with SOWA evaluation team to align BSK evaluation efforts with broader organizational learning goals and objectives
- Develop project content and materials to communicate program impact, lessons learned and evaluation findings through websites, communications, conferences, and presentations
- Provide supervision and support to the BSK Administrative Coordinator; ensuring grant-making and programmatic administrative needs are met
- Serve as a key point of contact for grantees, providing guidance and support related to contract administration, reporting requirements, and evaluation
- Develop and maintain strong, collaborative partnerships with grantees to support successful grant implementation
- Provide technical assistance, resources and guidance to support grantee compliance, data collection, reporting and continuous improvement; Support grantee capacity-building efforts, as needed
- Coordinate and support grantee convenings, learning opportunities, and other engagement activities as needed
- Provide support for future grant-making efforts, including development of RFP materials, coordination of evaluation and review processes, facilitation of grant review teams and management of grant timeline and award activities as needed
- Commitment to addressing racism, sexism, heterosexism and other discriminatory practices
- Commitment to working toward racial equity through undoing institutional and structural racism, including active participation in organizational learning
- Participate in related project meetings and bi-weekly staff meetings
- Serve as an ambassador for the organization at all times both formally and informally
- Perform other duties as assigned
Skills
- Four+ years of work experience in youth development, expanded learning, K-12 education, grant making, or other related field
- Knowledge of equity and social justice principles and practices, and understanding of the effects of place, race- and policy & systems-based inequities on marginalized communities
- Experience working toward racial equity in organizations and/or communities
- Strong organizational skills and project management experience required
- Experience with program outcome evaluation design and/or implementation required
- Experience structuring one's work to meet grant requirements
- Ability to work independently and as part of a team
- Ability to grasp new knowledge and approaches and to quickly become an expert in new skills
- Excellent communication skills and positive customer service abilities
- Strong organizational skills and ability to prioritize among multiple tasks
- Must be able to independently travel and transport training supplies between work-related appointments
- Must be able to work a flexible schedule, including some evening and weekend work
- Education: Bachelor's degree preferred, in social service, public administration, education, child and youth development, recreation, or related field
- Experience designing and managing projects in Smartsheet or similar project management/technical platform strongly preferred
- Proficient in MS Word, Excel, PowerPoint, and database systems (Salesforce and Smartsheet experience preferred)
Benefits
- Medical coverage
- Dental coverage
- Vision coverage
- Long-term disability coverage
- 403b retirement savings plan
- Generous paid time off
- Remote work from anywhere within reasonable commuting distance to program sites in King County, or from the home office in Tukwila, Washington
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