Note: The job is a remote job and is open to candidates in USA. The American Heart Association is hiring an Associate Program Manager to support planning, coordination, communications, and performance tracking for the Heart Valve Initiative and other strategic projects. The role coordinates workstreams and stakeholders, supports funding and grant-related operations, tracks outcomes, and contributes to high-quality program delivery and measurable progress.
Responsibilities
- Maintain initiative's work plans and support the execution of priorities and funded deliverables
- Coordinate activities across workstreams and track timelines, dependencies, and follow-up items
- Develop concise summaries, briefing materials, and implementation resources that inform program decisions and support execution
- Review program activities for alignment with the Association's strategic priorities and initiative goals, and elevate potential misalignment to senior program leadership
- Coordinate communications with internal teams, volunteers, sponsors, and external partners
- Develop meeting materials, presentations, updates, talking points, and other program communications
- Support meetings and working groups by preparing agendas, documenting decisions, and tracking next steps
- Track program milestones, performance indicators, and outcomes against established work plans and targets
- Organize and summarize qualitative and quantitative information for improvement and decision-making
- Contribute to reports, dashboards, leadership updates, and accurate program documentation
- Support grant requirements, documentation, budget tracking, and organizational processes
- Coordinate assigned inputs for procurement, contracting, vendor management, and resource planning
- Flag risks, changing needs, or issues for the appropriate program lead
- Help improve program processes, tools, templates, and shared resources
- Participate in collaborative planning and problem-solving across the portfolio
- Perform other duties reasonably within the scope of the role
Skills
- Bachelor's degree in public health, healthcare administration, nonprofit management, business, communications, or a related field, or an equivalent combination of education and experience
- Typically requires less than two (2) years of related work experience
- Strong organization, communication, and follow-through skills, with the ability to manage multiple priorities
- Ability to synthesize information and work effectively with cross-functional teams and external stakeholders
- Proficiency with Microsoft Office and willingness to learn program tracking, collaboration, dashboard, or CRM tools
- Two (2) to four (4) years of experience in program coordination, healthcare, public health, or a nonprofit setting
- Experience supporting healthcare, public health, quality improvement, education, patient engagement, or funded programs
- Familiarity with performance tracking, dashboards, CRM systems, or cross-sector partnerships (health systems, community organizations, etc.)
Benefits
- Remote candidates may be considered (flexibility for remote candidates).
- Access to Heart U, the Association’s award-winning corporate university, and additional local training and support.
- Incentive programs; eligibility is based on the type of position.
- Medical, dental, vision, disability, and life insurance.
- Retirement program with an employer match and automatic contribution.
- Employee assistance program, employee wellness program, telemedicine, and medical consultation.
- Employee Resource Groups (ERGs) and a professional mentoring program.
- Heart U national online university with more than 100,000 resources.
- Paid Time Off (PTO) at a minimum of 16 days per year for new employees; days increase based on seniority level.
- 12 paid holidays each year, including several days off at the end of the year.
- Tuition assistance for education and career development related to current duties and responsibilities or potential future positions in the organization.
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