Note: The job is a remote job and is open to candidates in USA. Avid Bioservices is a clinical and commercial biologics contract development and manufacturing organization focused on creating solutions for biopharmaceutical clients and improving patient outcomes. The Associate, Business Operations supports end-to-end RFP, RFI, proposal, and change order processes by coordinating cross-functional inputs, preparing proposal materials, supporting pricing and timelines, and maintaining accurate commercial records.
Responsibilities
- Support the intake, review, and processing of client RFPs, RFIs, questionnaires, proposal requests, and change order requests for CDMO services
- Prepare proposal materials, including scope summaries, work plans, timelines, cost inputs, pricing support, assumptions, and supporting documentation based on client requirements
- Coordinate cross-functional input from Business Development, Project Management, Manufacturing, Process Development, Analytical, Quality, Regulatory, Finance, Legal, and other subject matter experts as needed
- Gather, organize, and format information into approved proposal templates while following established proposal standards, review processes, and client-specific instructions
- Manage proposal timelines and contributor deadlines to support accurate, complete, and timely proposal issuance
- Coordinate internal reviews, revisions, pricing validation, Business Development review, subject matter expert review, and required approvals prior to client issuance
- Partner with internal stakeholders to confirm proposal assumptions, scope boundaries, deliverables, timelines, and commercial inputs are clear and aligned with client requirements
- Maintain and update standard RFI/RFP response content, capabilities language, company descriptions, proposal templates, and supporting collateral to promote consistency and efficiency
- Support proposal-related client meetings, internal review discussions, technical review calls, and follow-up activities by preparing materials, capturing key inputs, and coordinating next steps
- Track proposal activity, status, approvals, and related commercial information in Salesforce or other business systems, ensuring records are current and complete
- Support continuous improvement of proposal processes, templates, content libraries, reporting, and sales-cycle-related analytics as assigned
Skills
- Bachelor's degree in Biology, Biochemistry, Biotechnology, Business, Communications, or a related field from a four-year college or university
- Equivalent combination of education and experience may be considered
- Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and coordinate inputs from multiple contributors
- High attention to detail and commitment to accurate, complete, and high-quality deliverables
- Strong written and verbal communication skills, including the ability to summarize technical and commercial information clearly and professionally
- Ability to work effectively with Business Development, Business Operations, Project Management, proposal contributors, and internal subject matter experts
- Ability to review, organize, and synthesize scientific, technical, financial, and contractual information with guidance from appropriate subject matter experts
- Comfort with commercial calculations, including percentages, discounts, pricing inputs, and related proposal support calculations
- Proficiency with Microsoft Office programs, including Word, Excel, PowerPoint, Outlook, and Teams
- Self-starter with the discipline, responsiveness, and professionalism to work effectively in a remote, hybrid, or office-based environment
- Two to four years of experience in life sciences, biotechnology, biopharmaceutical services, proposal coordination, business operations, sales operations, project coordination, or a related function preferred
- Experience supporting RFPs, RFIs, proposals, quotations, Statements of Work, change orders, or client-facing commercial documents preferred
- Familiarity with CDMO, biologics manufacturing, drug substance manufacturing, process development, analytical development, quality, regulatory, or project management concepts preferred
- Experience with Salesforce, CRM systems, proposal content repositories, or document management systems preferred
Benefits
- Performance-based bonuses
- Health insurance
- Dental insurance
- Vision insurance
- 401(k) matching
- Paid time off
- This role is a full-time remote position.
- Opportunities for career growth and development
- A supportive and inclusive work environment
Company Overview
Company H1B Sponsorship