HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.
Job Title: Assistant Project Manager / Operations Coordinator
Location:
Remote from Latin America
Position Type:
Full-time
Salary:
$1,500–$1,750 USD/month, depending on experience
Schedule:
Monday–Friday, business hours Pacific Time
About the Client
Our client is a facilities services company that supports large organizations through the coordination, management, and execution of facility-related services across multiple industries and geographic regions.
They work with a broad network of vendors, subcontractors, and service providers to deliver efficient, high-quality operational support while maintaining strong communication, organization, and project execution standards.
Job Overview The Assistant Project Manager / Operations Coordinator will support the project management and operations teams with project coordination, vendor communication, documentation, reporting, and administrative workflows.
This role is ideal for someone who is highly organized, detail-oriented, proactive, and comfortable managing multiple moving parts in a fast-paced remote environment.
The ideal candidate must have native or near-native English communication skills, strong hands-on experience with Notion, and strong Excel skills. This person will help keep projects organized, documentation updated, vendors followed up with, and internal systems accurate and up to date.
Key Responsibilities
Support Project Managers with day-to-day project coordination and operational tasks
Communicate professionally with vendors, subcontractors, clients, and internal stakeholders
Track project timelines, deliverables, pending tasks, and follow-ups
Maintain and update project management systems, especially Notion
Organize project documentation, contracts, proposals, invoices, and operational records
Maintain detailed Excel spreadsheets, trackers, reports, and data records
Review invoices, accounts, and financial records for accuracy
Assist with scheduling, administrative support, and project follow-up activities
Help ensure projects remain organized, compliant, and on schedule
Collaborate closely with project managers and company leadership on operational initiatives
Must-Have Requirements
Native or near-native English, both written and spoken
Strong professional communication skills, especially by phone and email
Strong hands-on experience using Notion for project tracking, workflows, documentation, databases, and task management
Strong Excel skills, including maintaining trackers, organizing reports, working with formulas, and reviewing data for accuracy
Experience in project coordination, operations coordination, administrative support, or a similar role
Preferred Qualifications
Experience working with vendors, subcontractors, or external service providers
Previous experience in facilities services, construction, maintenance, operations, or property-related services
Basic accounting or bookkeeping knowledge
Familiarity with contracts, invoicing, procurement, or vendor management workflows
Experience supporting U.S.-based companies or clients