Note: The job is a remote job and is open to candidates in USA. Vishay Intertechnology, Inc. is a Fortune 1,000 Company that manufactures a large portfolio of electronic components. They are seeking an AMS Sales Support & Administration Team Member to provide compliance and legal support, as well as general administrative assistance to the AMS team.
Responsibilities
- Assist with the preparation, formatting, and review of contracts, agreements, and other legal documents
- Maintain electronic and physical filing systems for contracts, compliance records, and legal correspondence
- Coordinate document execution, signatures, and archiving
- Support compliance, ethics and regulatory reporting by gathering data and liaise with internal stakeholders and internal/external counsel as needed
- Maintain and update the Compliance Matrix, a centralized tool mapping for U.S. DoD requirements (FAR/DFARS/ITAR)
- Conduct annual reviews of the matrix to incorporate regulatory changes, perform risk assessments for high-risk regions (e.g., ITAR-restricted countries), and support cross-border subcontract approvals
- Monitor regulatory updates (e.g., CMMC 2.0, NIST SP 800-171) and coordinate supplier surveys and policies
- Provide administrative, analytical support and process improvements to the AMS team
- Executes non-routine and case-specific analytics to support stakeholder (inside and outside own team)
- Acts as 2nd level support for requests, for customers and other stakeholders involved (Sales, Division Support and Corporate) and takes further investigations to clarify issues
- Use advanced Excel functions (pivot tables, VLOOKUP, formulas, charts, Power BI) to create reports, track expenses, and analyze data
- Support team projects, prepare presentations, reports, and correspondence as required
- Handle confidential information with discretion and professionalism
- Performs independent judgement on subjects of relevance for the process assigned
Skills
- Strong organizational skills with attention to detail and accuracy with problem-solving and analytical mindset
- Excellent written and verbal communication skills with basic knowledge of legal terminology
- Ability to prioritize tasks, meet deadlines, and work independently
- High level of discretion in handling sensitive and confidential information
- Bachelor's degree in business administration, finance, legal studies, or related field preferred; relevant experience may be considered in lieu of degree
- 5+ years of administrative support experience, preferably supporting legal, customer service or global supply chain compliance
- Proficiency in Microsoft Office Suite, with advanced Excel skills (pivot tables, formulas, macros preferred)
- Experience with contract management systems or software (e.g., SAP, Workday, Exostar, etc.)
- In-depth understanding of FAR/DFARS Parts 44 & 52, ITAR/EAR, DCMA Manual 2301, DoD Class Deviations, and the global supply chain compliance matrix
- Experience with CMMC Level 2/3 supply chain flow-downs
- Familiarity with A&D-specific risks (e.g., counterfeit parts mitigation per DFARS 246.870), and obsolescence risk management
Benefits
- Health care coverage
- Financial support programs
- Other resources designed to help you achieve your personal and professional goals
- Unique career paths
- Open and collaborative culture
- Opportunities to work globally and locally
- Stable business
Company Overview