Note: The job is a remote job and is open to candidates in USA. Carter Psychology Center is a clinical practice seeking a proactive and detail-oriented Administrative Support Specialist to support its clinical administrative team. The role manages daily practice logistics, patient intake documentation, administrative communications, scheduling support, data verification, and privacy compliance in a fully remote capacity.
Responsibilities
- Support daily clinic operations by monitoring intake queues, updating digital patient files, and organizing clinical correspondence through secure remote administrative channels
- Process incoming client registration materials, verify completed consent forms, and organize patient documentation within our central database
- Assist with administrative outreach, manage digital inquiries, and coordinate schedule updates between administrative leads and clinical practitioners
- Cross-reference patient administrative records to ensure data accuracy, proper filing, and complete records compliance
- Maintain strict adherence to HIPAA guidelines and institutional privacy standards while managing client records from a secure home office setting
Skills
- High School Diploma or equivalent
- 1–3 years of experience in administrative support, office clerical work, or healthcare administrative operations
- High proficiency with Microsoft Office Suite (Word, Excel, Outlook) and cloud-based office software
- Familiarity with Electronic Health Record (EHR) platforms or patient scheduling software
- Reliable high-speed internet and a private home office environment suited for secure remote clinical administrative work
- Exceptional organizational and multi-tasking abilities with strong attention to detail
- Excellent written and verbal communication skills
- High ethical standards regarding confidentiality and compliance with privacy laws
- Associate's degree or administrative certification
Benefits
- 100% remote position
- Flexible daytime operational hours
- Digital orientation and ongoing management check-ins
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