Note: The job is a remote job and is open to candidates in USA. The Choice, Inc. is managing a search for an Administrative Coordinator for a nonprofit client that supports emerging professionals in infrastructure. This part-time, primarily remote position involves supporting day-to-day operations, coordinating events, and managing communications.
Responsibilities
- Coordinate board and committee meetings, including scheduling, agendas, meeting minutes, action items, and document management
- Support executive leadership by tracking priorities, coordinating projects, and helping committees stay organized
- Manage communications, including email campaigns, newsletters, website updates, social media, and marketing materials
- Assist with planning and execution of virtual and in-person events, including registrations, logistics, vendor coordination, and event tracking
- Support scholarship and leadership development initiatives, academic partnerships, and the organization's job board
- Maintain membership records, assist with onboarding, respond to member inquiries, and support CRM administration
- Assist with invoicing, expense reporting, reimbursements, payment coordination, and other financial administration in partnership with the Treasurer
- Help ensure projects move forward by coordinating communication across multiple volunteer leaders and committees
Skills
- Self-starter able to manage own time and tasks
- Outstanding organizational and time management skills
- Administrative, operations, executive support, project coordination, or nonprofit experience
- Strong written and verbal communication abilities
- Experience managing multiple priorities and working independently in a remote environment
- Experience with Microsoft Office and Google Workspace
- Experience with CRM systems (Glue Up is a plus)
- Strong project coordination skills and attention to detail
- Confidence communicating with mid-to-senior level professionals
- Experience with Canva, Squarespace, newsletters, social media, or website updates is a plus
- Experience with QuickBooks or financial administration is a plus
Benefits
- Fully remote with flexible scheduling
- Approximately 15–20 hours per week
- Opportunity to work closely with senior leaders from across the infrastructure industry
- Variety of responsibilities spanning operations, communications, events, membership, and executive support
- Collaborative organization with significant networking opportunities
Company Overview