Note: The job is a remote job and is open to candidates in USA. Howard University is an institution of higher education seeking an Administrative Manager to support the Graduate School’s administrative, financial, and human resources functions. The role manages operational processes, financial and grant activities, personnel administration, strategic initiatives, and graduate student and academic support while partnering with university leadership and stakeholders.
Responsibilities
- Monitor expenditures and revenue trends to ensure fiscal responsibility and alignment with institutional priorities
- Review monthly financial reports and reconcile accounts to identify and resolve discrepancies
- Assist with procurement, purchasing, travel, reimbursement, and payment processes
- Ensure compliance with University policies, federal regulations, and sponsor requirements
- Support audits and provide documentation for internal and external reviews
- Maintain financial procedures and internal controls to enhance operational effectiveness
- Assist with pre award and post award grant management activities
- Support the development, review, and monitoring of grant budgets
- Collaborate with principal investigators, grant specialist, and central offices to resolve grant related issues
- Manage day-to-day administrative operations of the Graduate School
- Coordinate strategic projects and special initiatives that support graduate education and student success
- Assist in the development and implement policies, procedures, and business processes to improve efficiency and customer service
- Support Graduate School events, orientations, convocations, workshops, and commencement-related activities
- Coordinate activities across academic units to support graduate students, faculty, and program administrators
- Partner with university leadership on strategic planning, accreditation support, and institutional initiatives
- Assist with recruitment, onboarding, and personnel actions for professional and administrative staff
- Ensure compliance with University Human Resources policies and procedures
- Support workforce planning, organizational development, and succession planning efforts
- Coordinate salary administration and position management activities
- Promote a positive and inclusive workplace culture that encourages collaboration and professional growth
- Identify and support training and development opportunities for staff
- Partner with academic departments to support graduate student funding, fellowships, assistantships, and scholarships
- Monitor graduate student payroll and stipend processing
- Assist with implementation of Graduate School policies and procedures
- Support enrollment management, student services, and academic program administration
- Collaborate with faculty and program directors on initiatives that enhance graduate student success and retention
- Support compliance related to academic records, graduate appointments, and student funding
Skills
- The successful candidate must, therefore, demonstrate sound judgment, intellectual agility, and discretion and must have a demonstrated ability to navigate complex and sensitive matters in a timely manner
- * Excellent written and verbal communication skills, including experience preparing materials for senior leaders and varied audiences
- * Strong strategic thinking and problem-solving skills, with the ability to connect long-term institutional goals to near-term actions
- * Strong interpersonal skills, with the ability to build trust and credibility across a wide range of constituencies, including faculty, staff, students, and external partners
- * Demonstrated ability to operate effectively in a complex, fast-paced environment, managing multiple priorities while maintaining a high standard of quality and accuracy
- * Proven capacity to lead through influence, coordinate across diverse stakeholders, and drive initiatives to completion
- Bachelor's degree in finance, Business Administration, Accounting or closely related field and minimum of 2-5 years of relevant experience
- 5 years of related work experience may be substituted in lieu of educational qualifications
- Proven experience with the ability to handle confidential information with discretion, to manage a large variety of details and coordinate complex projects during numerous interruptions, and to meet deadlines in a fast-paced work environment
- Preferred experience working with executives and academic leaders
- Proven successful administrative experience in a university setting
Benefits
- Comprehensive medical, dental, and vision insurance, plus mental health support
- PTO and paid holidays
- Flexible work arrangements
- 403(b) with company match
- Ongoing training
- Tuition reimbursement
- Career advancement paths
- Wellness programs
- Commuter benefits
- A vibrant company culture
Company Overview
Company H1B Sponsorship