Note: The job is a remote job and is open to candidates in USA. Brown and Caldwell is a full-service environmental engineering and construction services firm providing environmental solutions to municipalities, private industry, and government agencies. The Administrative Document Specialist provides entry-level technical and administrative support for client deliverables, including document formatting, quality review, version control, secure document management, and PDF creation.
Responsibilities
- Maintain quality deliverables and adhere to defined guidelines
- Maintain compliance with BC document standards
- Flexibility to adapt and execute various additional assignments based on evolving needs
- Provide support for document-related projects and initiatives
- Maintain a high level of accuracy and attention to detail in all tasks
- **General Formatting Review.**Apply styles and templates to the document to adhere to the current BC Style Guide Standards and Templates unless otherwise indicated
- Apply BC template styles and guidelines to letter correspondence, Tech Memos, Reports, design documents, and marketing materials
- Check word spacing and spell check
- Format Section Titles/Header/Footers
- Update or create Table of Contents
- Verify word spacing meets template guidelines
- Ensure proper pagination and page numbers are correct
- Verify Figures and table numbering and captions are correct
- Maintain document legal limitations
- Track and manage document version control, ensuring that the most current version of each document is available
- Ensure all documents are stored securely and easily accessible
- **Document PDF Creation.**Merge multiple files into a single, cohesive document for easier sharing and accessibility
- Create and compile document(s) into a PDF format using Adobe or BlueBeam software
Skills
- Basic knowledge of Microsoft Office Suite (e.g., Microsoft Word) and PDF software (i.e., Adobe or Bluebeam)
- Detail-oriented, good communication and interpersonal skills
- Ability to follow instructions and guidelines
- Capability to efficiently support tasks and work in collaborative environments, contributing to team goals and fostering a cooperative and productive atmosphere
- Demonstrated strong aptitude for quickly learning new software applications and documenting procedures, ensuring alignment with BC's evolving programs and guidelines to maintain up-to-date and compliant operations (i.e., SpecLink)
- Understanding of current BC Digital Signature Support (i.e., Global Sign or other BC supported software)
- Typically, 0-2 years of related work experience
- High school diploma or equivalent
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Short-term disability insurance
- Long-term disability insurance
- Life insurance
- Employee assistance program
- Paid time off
- Parental leave
- Paid holidays
- 401(k) retirement savings plan with employer match
- Performance-based bonus eligibility
- Employee referral bonuses
- Tuition reimbursement
- Pet insurance
- Long-term care insurance
Company Overview
Company H1B Sponsorship