Note: The job is a remote job and is open to candidates in USA. The University of Denver’s Colorado National Wastewater Surveillance System Center of Excellence collaborates with public health partners to advance wastewater surveillance and support public health response. The Administrative Coordinator provides administrative and operational support to the Program Manager, including financial, HR, website, records, communications, and program coordination activities.
Responsibilities
- Provide day-to-day administrative and operational support to the Program Manager
- Provide backup administrative coverage for the Program Manager during periods of absence, including assisting with routine program operations and time-sensitive administrative needs
- Process and track budgetary transactions, payments, payroll, and other financial activities as assigned
- Process and coordinate routine HR transactions and personnel-related administrative activities
- Maintain and update website content using Drupal or other content management systems
- Conduct and report on website SEO and accessibility activities
- Review, proofread, and assist with the finalization of documents, presentations, videos, and other media produced by the NWSS CoE prior to distribution
- Maintain organized program records and files and assist with tracking deadlines, deliverables, and other administrative requirements
- Communicate with internal and external partners as needed to facilitate routine administrative activities
- Perform other administrative and program support duties as assigned
Skills
- Excellent written and oral communication skills
- Strong organizational skills and attention to detail
- Ability to work independently and exercise sound judgment regarding routine administrative matters
- Ability to adapt to changing priorities and work effectively in a flexible environment
- Ability to prioritize multiple tasks, meet deadlines, and manage competing demands
- Ability to maintain confidentiality when handling personnel, financial, and other sensitive information
- Ability to quickly learn and navigate new systems, processes, and institutional procedures
- Strong computer skills, including proficiency with Microsoft Word and Excel
- One year of administrative, program coordination, or office support experience
- Demonstrated ability to manage multiple administrative tasks independently and meet deadlines
- Experience working in a university, public health, research, or similarly complex administrative environment
- Experience supporting grant-funded programs or sponsored research
- Experience managing website content in Drupal or another content management system
- Experience with financial transactions, payments, payroll, purchasing, or other administrative processes at the University of Denver or a similar institution
- Familiarity with University of Denver administrative systems and processes, including UKG and Ellucian Banner
- Copyediting and proofreading experience
- Experience coordinating administrative activities across multiple teams, departments, or partner organizations
Benefits
- This position is eligible for fully remote work.
- Hours are very flexible.
- Work can be completed outside of standard business hours when necessary.
- The University of Denver offers some benefits for non-benefited employees.
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