Note: The job is a remote job and is open to candidates in USA. Macmillan Learning is dedicated to creating effective teaching and learning tools. They are seeking an Administrative Coordinator (Contractor) to support the High School Editorial team by performing essential administrative tasks and facilitating interactions with various stakeholders.
Responsibilities
- Communicating proactively across teams to gather information, answer questions, and resolve problems
- Coding and processing invoices
- Ordering payments for authors and vendors
- Ordering gift cards and payments for market research participants
- Preparing manuscript for turnover into Production
- Creating tickets in Jira to facilitate project management
- Preparing and updating spreadsheets, logs, and other tracking documents
- Programming surveys and processing results data in Qualtrics
- Preparing request documents for contracts and agreements
- Routing documents through DocuSign
- Onboarding and maintaining contractors via a third-party management tool
- Other administrative tasks as required
Skills
- High school diploma
- Willingness to commit to the role for a minimum of six months
- Experience providing administrative support in an office environment
- Experience in a deadline-driven job with deliverables
- Project Management - Ability to oversee multiple tasks simultaneously, prioritizing tasks appropriately, staying organized, communicating progress, and meeting deadlines
- Effective and Proactive Communication - Excellent written and oral communication skills with the ability to interact professionally with stakeholders at all levels—including internal teams, cross-functional partners, and external clients or customers
- Collaborative Mindset - Enjoys interacting and working with others to meet goals. Exhibits a customer-service-oriented mindset toward colleagues
- Positive, Flexible Attitude - Highly focused and productive, with a can-do attitude and team spirit. Motivated to take ownership of tasks and solve problems with minimal direction
- Embraces Change - Enthusiastic about using new technology systems, AI, new processes, and new ways of working
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