Note: The job is a remote job and is open to candidates in USA. NIGP: The Institute for Public Procurement is a professional association dedicated to advancing the public procurement profession through education, certification, research, events, resources, and professional community. The Administrative Assistant to CEO supports the CEO, Governing Board, volunteer leaders, and staff by managing executive administration, governance processes, meeting logistics, strategic-plan tracking, and confidential information.
Responsibilities
- Manage the CEO's calendar, travel arrangements, itineraries, briefing materials, correspondence, expense reporting, priorities, and action items
- Support the Governing Board and Executive Committee by coordinating agendas, consent agendas, board books, meeting materials, minutes, records, elections, onboarding, and follow-up communications
- Maintain the annual governance calendar, official governance records, leadership directories, policies, archives, and related documentation
- Partner with the Meetings Team to coordinate Governing Board and leadership meeting logistics, including travel, accommodations, meeting space, meals, audiovisual needs, supplies, and on-site support
- Maintain the master strategic plan, distribute goals and action items to accountable parties, track deadlines and progress, follow up on assignments, and prepare quarterly progress reports for the Governing Board
- Coordinate NIGP leadership activities at Forum, including the leadership schedule, VIP-event invitations and RSVPs, recognition activities, meetings, presentations, and other commitments
- Maintain strict confidentiality and exercise sound judgment when handling sensitive executive, personnel, governance, financial, and organizational information
- Provide responsive and professional service to board members, volunteer leaders, members, staff, vendors, and external stakeholders
Skills
- At least three years of progressively responsible administrative or executive-support experience
- Experience preparing accurate meeting minutes, board materials, correspondence, reports, and official records
- Strong organizational, project-management, writing, editing, and time-management skills
- Ability to manage competing priorities, anticipate needs, meet deadlines, and follow through with minimal supervision
- Proficiency with Microsoft Office, virtual meeting platforms, and common business systems; experience with board portals, project trackers, or travel and expense systems is a plus
- Demonstrated ability to maintain confidentiality, exercise discretion, and handle sensitive information appropriately
- Minimum of 3–5 years of progressively responsible administrative, executive support, governance, or association management experience
- Proficiency in Microsoft Office Suite, virtual meeting platforms, and business systems
- Experience supporting a senior executive, governing board, committee, or volunteer leadership group strongly preferred
- Nonprofit, association, or membership-organization experience preferred
- Bachelor's degree preferred; an equivalent combination of education and relevant experience will be considered
Benefits
- NIGP is a 100% virtual non-profit association.
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