Note: The job is a remote job and is open to candidates in USA. Alliant Insurance Services is a leading insurance brokerage firm providing insurance and financial products and services to clients nationwide. The Administrative Assistant provides administrative support to executive and management personnel by coordinating calendars, communications, travel, documents, expenses, and other administrative activities.
Responsibilities
- Manages calendars, requiring interaction with both internal and external management and assistants to coordinate a variety of complex meetings
- Processes incoming and outgoing communications (phone, email, ground and express delivery, etc.) on behalf of management
- Prepares correspondence, presentations and spreadsheets; edits for punctuation and grammar
- Handles on-going projects and tasks, such as invoice and expense processing, as per department requirements
- Coordinates administrative activities for management team, working with various other departments as needed
- Coordinates travel for management, including air transportation, rental cars, hotel accommodations
- Complies with agency management system data standards and data integrity (enters and maintains complete and accurate information)
- Other duties as assigned
Skills
- One (1) or more years of related administrative or general office experience
- Experience and general knowledge of the commercial insurance industry is
- Excellent verbal and written communication skills
- Good customer service skills, including telephone and listening skills
- Good planning, organizational and prioritization skills
- Ability to work within a team and to foster teamwork
- Ability and motivation to work independently
- Ability to interface with executives – internal and external
- Proficient in Microsoft Office Suite
Benefits
- Remote work arrangement
Company Overview
Company H1B Sponsorship