Note: The job is a remote job and is open to candidates in USA. Allied Residential is a property management company seeking a professional, organized, and service-oriented Administrative Assistant / Receptionist for its corporate office. The role serves as the first point of contact, manages the front desk, supports portfolio managers and corporate staff, and performs a broad range of administrative, reporting, financial processing, and office coordination tasks.
Responsibilities
- Answer and route all incoming calls to the appropriate team members
- Accept, sort, and scan all incoming mail to designated locations
- Maintain conference room schedules and assist with meeting coordination
- Compile and process orders for Office Manager review or purchase
- Keep the breakroom stocked and organized
- Create and post monthly company calendars
- Prepare and distribute various reports to departments, properties, and ownership groups, including Monday Morning Reports, KCHA reports, and tracking logs
- Assist with monthly, quarterly, and year-end financial statement processing and reporting
- Prepare lender packages, owner requests, and budget materials as needed
- Reconcile petty cash funds on a regular basis and ensure all transactions are properly documented and balanced
- Support year-end tasks including archiving files, creating new year files, and updating records
- Provide administrative assistance to the President, Executive Team, and other departments as requested
- Attend and participate in regular meetings and trainings
Skills
- High school diploma or GED
- Strong customer service skills with the ability to handle calls and visitors professionally
- Excellent organizational skills with the ability to manage multiple tasks and deadlines
- Proficiency in Microsoft Office Suite/Office 365, especially Outlook, Excel, and Word
- Familiarity with remote work platforms, VPNs, and online security best practices
- Strong verbal and written communication skills, including professional phone etiquette
- Basic math skills, including the ability to compute rates, ratios, and percentages
- Six months to one year of related experience
- Yardi or RealPage experience
Benefits
- 152 hours (19 days) of Paid Time Off (PTO) annually, plus carry-over up to 120 hours and longevity PTO at 6 and 10 years.
- 9 paid holidays.
- Comprehensive health benefits including medical, dental, vision, life, and disability-effective the 1st of the month after 60 days.
- Health Savings Accounts and Flexible Spending Accounts.
- Employee Assistance Plan.
- 401(k) with employer match (25% of contributions up to 4% of eligible pay).
- Continuous professional development and advancement opportunities.
Company Overview