Remote Administrative Assistant
Job Overview
Arctoris is a leading biotechnology company dedicated to accelerating drug discovery through the use of laboratory automation, robotics, and data science. Headquartered in Oxfordshire, England, we partner with pharmaceutical and biotech organisations worldwide to enhance the speed and quality of early-stage research. We are currently seeking a meticulous and highly organised Administrative Assistant to join our dynamic team. This is a remote position, open to candidates based in New York, United States. We are pleased to offer both Part-Time and Full-Time employment opportunities. The successful candidate will play a crucial role in ensuring the smooth and efficient operation of our administrative functions.
Salary: $25 - $30 USD per hour
Responsibilities
* Manage calendars, schedule appointments, and coordinate meetings for senior staff across multiple time zones.
* Handle incoming and outgoing communications, including emails and telephone calls, in a professional manner.
* Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
* Organise and maintain digital files and records, ensuring information is easily accessible.
* Assist with the coordination of virtual company events and team meetings.
* Provide general administrative support to various teams as required to facilitate operational efficiency.
* Perform data entry tasks and assist with the management of company databases.
* Handle confidential information with the utmost discretion.
Qualifications
* Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
* Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
* Excellent written and verbal communication skills with strong attention to detail.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office software.
* The ability to work independently and proactively in a remote setting.
* Familiarity with remote collaboration tools such as Slack, Zoom, or Microsoft Teams is desirable.
* Previous experience in a technology or biotechnology environment would be an advantage but is not essential.
Administrative experience, strong organization and communication skills, Microsoft Office proficiency, attention to detail, and ability to work independently in a remote setting.
Key Responsibilities
- managing calendars
- coordinating meetings
- preparing documents
Skills & Tools
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Slack, Zoom, Microsoft Teams
Job Details
- Category: Administrative & Clerical Support
- Seniority: No Prior Experience Required
- Commitment: Full Time, Part Time
- Workplace: Remote — New York City, New York, United States
- Salary: USD 52,000 – 62,400 / year
- Languages: English
About Arctoris
A biotechnology company accelerating drug discovery through laboratory automation, robotics, and data science. — Industry: Research and Development