Note: The job is a remote job and is open to candidates in USA. ASRus, LLC is a hydrogeological consulting firm providing groundwater services to municipal, industrial, and private clients across Florida. The Administrative Assistant / Office Manager supports daily business operations across administration, human resources, contract administration, accounting, proposal support, and office logistics.
Responsibilities
- General Business Administration: Support project teams with document preparation and formatting. Maintain logical electronic file organization, track project deliverables, coordinate technical submittals, and schedule key meetings
- Proposal & Marketing Support: Assist the technical team with the assembly and coordination of business pursuit proposals and bidding packages
- Accounting & Contract Administration: Manage basic business accounting tasks including invoicing, expense report processing, and payroll execution. Track and organize client and sub-consultant contracts, maintain business license updates, and coordinate company insurance renewals
- Human Resources Management: Lead new staff onboarding, manage E-Verify compliance, and coordinate employee healthcare benefits
- Office & Logistics Operations: Oversee day-to-day office management, coordinate IT support, and track equipment inventory. Manage travel and event logistics, including booking hotels, securing corporate apartment rentals, and tracking industry conferences
Skills
- Prior professional experience in an administrative assistant, office management, human resources, contracts administration or similarly related role
- Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint)
- Solid foundational knowledge of computer systems and electronic file management
- High school diploma or equivalent required
- An associate or bachelor's degree in business, administration, or a related field is preferred
- Familiarity with Adobe Creative Cloud (Illustrator, InDesign) for proposal layouts
- Experience with Quick Books or similar accounting software
- Ability to leverage AI tools to improve administrative efficiency
- Experience managing corporate social media profiles
- Highly Organized & Detail-Oriented: Exceptional accuracy in document preparation and data management
- Self-Sufficient: Proactive problem solver who requires minimal supervision to execute tasks
- Efficient Workflow Management: Ability to prioritize competing deadlines in a project-driven environment
- Fast Learner: Adapts quickly to new software, industry terminology, and company processes
- Strong Communication skills: including clear written and verbal communication and the ability to interact effectively with internal teams and external clients
- Customer Service skills: with a focus on responsiveness, professionalism, and a positive client experience
Benefits
- Full-time work from home with occasional in-person meetings
Company Overview