Note: The job is a remote job and is open to candidates in USA. Starbucks is a company known for celebrating coffee and fostering connection. They are seeking an Administrative Assistant to provide advanced, dedicated administrative support to multiple executives, handling confidential information and ensuring productivity through effective calendar management and communication.
Responsibilities
- Provides administrative support to multiple executives
- Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives
- Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities
- Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails and prioritizing, distributing and acting on mail
- Serves as a point of contact for the business unit or department
- Answers questions, directs requests to appropriate partners and works with other partners effectively to exchange information
- Escorts visitors
- May organize, host and facilitate activities such as team and cross-functional meetings, conferences and department activities
- Directs and executes complex administrative projects including coordinating, tracking or analyzing budgets; researching information to respond to questions; updating databases and organizational charts; creating monthly reports or analyses; organizing large volumes of materials
- May research background material and collect data for reports, meetings, events and correspondence
- Utilizes advanced technical skills to create dynamic charts, tables, graphs and presentation materials, sometimes containing confidential content, ensuring that the final product has been edited for spelling, grammar and layout
- Works with facilities department in planning and organizing team space maintenance and facilities moves
- Provides support and resources to department hiring managers for new partner setup and immersion activities
- Organizes and schedules team and department meetings, arranges for live and telepresence audiovisual equipment, sets up meeting facilities and may take meeting minutes
- Initiates special projects and process improvements based upon observations of department needs
- Ensures that the projects achieve the expected results within the specified timeframe and on budget
- May direct the work of others
- Schedules executive domestic and international travel in compliance with existing policies and procedures
- Proactively addresses all aspects of executive's travel such as currency, weather, culture and locale to ensure executive's effective use of time and resources to promote productivity
- Actively engages with executive's direct report team to ensure alignment of priorities and open communication paths
- May attend direct report team meetings as requested
- Serves as a peer leader to administrative team within function
- Advises department in the use of the business unit or department's products and services
- Takes initiative to provide training and coaching when appropriate
- Advises department in awareness of and compliance with company policies and procedures
- Takes initiative to provide training and coaching when appropriate
- Supports executive, department and administrative team in coffee education as a part of Starbucks core business
- Maintains regular and punctual attendance
Skills
- Provides administrative support to multiple executives
- Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives
- Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities
- Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails and prioritizing, distributing and acting on mail
- Serves as a point of contact for the business unit or department
- Answers questions, directs requests to appropriate partners and works with other partners effectively to exchange information
- Escorts visitors
- May organize, host and facilitate activities such as team and cross-functional meetings, conferences and department activities
- Directs and executes complex administrative projects including coordinating, tracking or analyzing budgets; researching information to respond to questions; updating databases and organizational charts; creating monthly reports or analyses; organizing large volumes of materials
- May research background material and collect data for reports, meetings, events and correspondence
- Utilizes advanced technical skills to create dynamic charts, tables, graphs and presentation materials, sometimes containing confidential content, ensuring that the final product has been edited for spelling, grammar and layout
- Works with facilities department in planning and organizing team space maintenance and facilities moves
- Provides support and resources to department hiring managers for new partner setup and immersion activities
- Organizes and schedules team and department meetings, arranges for live and telepresence audiovisual equipment, sets up meeting facilities and may take meeting minutes
- Initiates special projects and process improvements based upon observations of department needs
- Ensures that the projects achieve the expected results within the specified timeframe and on budget
- May direct the work of others
- Schedules executive domestic and international travel in compliance with existing policies and procedures
- Proactively addresses all aspects of executive's travel such as currency, weather, culture and locale to ensure executive's effective use of time and resources to promote productivity
- Actively engages with executive's direct report team to ensure alignment of priorities and open communication paths
- May attend direct report team meetings as requested
- Serves as a peer leader to administrative team within function
- Advises department in the use of the business unit or department's products and services
- Takes initiative to provide training and coaching when appropriate
- Advises department in awareness of and compliance with company policies and procedures
- Supports executive, department and administrative team in coffee education as a part of Starbucks core business
- Maintains regular and punctual attendance
- Adaptability - comfortable in adapting and demonstrate flexibility in responding to change
- Collaboration - demonstrate confidence, composure and professionalism: able to build trust and works collaboratively in a team environment
- Communication - able to communicate clearly and concisely, both verbal and written
- Customer Services - demonstrate a positive, can-do attitude with the desire to take on additional responsibilities, consistently delivers high quality customer service to both internal and external stakeholders
- Organization - strong organizational skills and high level of integrity and discretion in handling confidential and sensitive information with superior attention to detail
- Technology - proficient with Microsoft Office 365 and virtual tools
- Time Management - able to balance multiple priorities and projects in a fast-paced environment, meet deadlines and follow through on commitments
Benefits
- Medical, dental, vision, basic and supplemental life insurance, and other voluntary insurance benefits
- Access to short-term and long-term disability
- Paid parental leave
- Family expansion reimbursement
- Paid vacation from date of hire*
- Sick time (accrued at 1 hour for every 25 hours worked)
- Eight paid holidays
- Two personal days per year
- Participation in a 401(k) retirement plan with employer match
- A discounted company stock program (S.I.P.)
- Starbucks equity program (Bean Stock)
- Incentivized emergency savings
- Financial well-being tools
- 100% upfront tuition coverage for a first-time bachelor’s degree through Arizona State University’s online program via the Starbucks College Achievement Plan
- Student loan management resources
- Access to other educational opportunities
- Access to backup care and DACA reimbursement
- Vacation accrual up to a maximum of 120 hours (190 in CA) for roles below director and 200 hours (316 in CA) for roles at director or above for certain states
- Vacation time starting at 120 hours annually for roles below director and 200 hours annually for roles director and above for roles in other states
Company Overview