Note: The job is a remote job and is open to candidates in USA. Southwestern Oklahoma State University is seeking an Administrative Assistant for Academic Records. The role involves greeting and assisting visitors, performing clerical duties, and supporting the Registrar and Director of Academic Records with various tasks.
Responsibilities
- Greet and assist departmental walk-in and telephone visitors
- Assist Registrar & Director of Academic Records with tasks related to classes
- Assist with student enrollment process
- Perform general clerical work, including but not limited to typing, data entry, drafting of letters, proofing and editing documents, scanning, and filing
- Gather, prepare, and compile information for reports
- Supervise, schedule, train, and process timecards for student employee(s)
- Retrieve and route incoming mail within the department
- Type and maintain accreditation reports and reviews
- Provide prospective students and parents information about the department
- Assist in maintaining the office supplies & equipment needs. Procure quotes as needed
- Maintain computer records
- Must be able to meet deadlines
- Notify Supervisor, Safety Coordinator, or Human Resources of any potentially dangerous equipment, practices, or violations of safety procedures
- Appropriate attendance and punctuality required
- Promote personal safety, safety procedures, and a safe work environment
- Coordinate events and meetings
- Assist in emergency situations as called upon
- Other duties as assigned
Skills
- Strong written, verbal, basic math skills, and interpersonal skills are required
- One-year experience as a secretary or acceptable equivalent experience or education required
- Strong attention to detail required
- Ability to use office equipment required
- Efficiency in Microsoft Office strongly preferred
- Knowledge of office management, bookkeeping, record keeping, and data management is strongly preferred
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