Note: The job is a remote job and is open to candidates in USA. PRI Global is seeking a highly organized Program Coordinator-Administrative Assistant to provide operational, administrative, and program coordination support across cross-functional initiatives. The role partners with executive stakeholders and teams to coordinate meetings and events, manage schedules and deliverables, prepare executive-facing materials, track requests, and maintain accurate documentation.
Responsibilities
- Build, research, and verify attendee information for major events, including biographies, photos, career history, and other relevant details using CRM systems and publicly available sources
- Prepare, format, finalize, and distribute meeting materials, including PDF conversion, repository uploads, and attaching materials to calendar invitations
- Monitor, track, and triage incoming meeting and event requests for large conferences while maintaining a centralized and accurate status tracker
- Coordinate event logistics, including venue and capacity planning, RSVP tracking, transportation, and vendor requirements
- Manage the end-to-end coordination and recurring cadence of cross-functional executive review meetings, including workback schedules, deadlines, stakeholder follow-ups, and collection of pre-read materials
- Prepare initial drafts of executive briefing materials for external meetings, including attendee profiles, background information, talking points, and other supporting content
- Coordinate information and content from cross-functional partner teams to ensure executive materials are complete and delivered on schedule
- Conduct quality control reviews of briefing materials prior to executive distribution
- Maintain standardized templates, documentation, and version control to ensure accuracy and consistency
Skills
- Experience providing administrative, operational, or program coordination support in a fast-paced environment
- Experience supporting senior executives and working with cross-functional teams
- Strong organizational and project coordination skills with the ability to manage multiple priorities and deadlines
- Experience preparing written materials, presentations, reports, or briefing documents for senior executive audiences
- Strong research, writing, editing, and information-synthesis skills
- Exceptional attention to detail and commitment to accuracy
- Experience coordinating meetings, conferences, events, vendors, and other logistics
- Ability to track action items, deliverables, requests, and deadlines while maintaining accurate documentation
- Strong communication and stakeholder-management skills
- Proficiency with standard productivity, collaboration, calendar, and document-management tools
Benefits
- US – Remote
Company Overview