Note: The job is a remote job and is open to candidates in USA. Allied Global Marketing is seeking an Administrative Assistant to provide high-quality, confidential administrative support to the Chief Executive Officer. The role manages communications, calendars, travel logistics, documents, research, and client and employee matters while coordinating multiple priorities in a fast-paced environment.
Responsibilities
- Be primary in supporting the CEO with client communications
- Represent the company and the CEO with quality presence and relationships with stakeholders
- Provide excellent communication and time management skills with a proven ability to meet deadlines
- Manage sensitive client and employee matters with a high level of discretion, confidentiality, and sound judgment
- Be responsive to emails, texts, and phone calls
- Sustain a daily calendar of meetings and events and organize complex schedules, resolving any scheduling issues
- Provide travel support, including logistics and coordination with clients for the CEOs travel
- Help prepare Google spreadsheets, presentations, agendas, travel itineraries, meeting summary reports, and other documents supporting the organizations objectives
- Perform reference checks and write references for clients
- Be able to function well in a high-paced environment
- Support the CEOs time by reading, researching, collecting, and analyzing information as needed
- Perform additional duties as assigned
Skills
- Bachelors degree required
- 5+ years of related experience
- Advanced proficiency in Google tools
- Ability to communicate effectively and professionally
- Flexible hours as dictated by the needs of business for projects and meetings
- Excellent writing skills
- Team Player - Team-oriented experience and approach
- Proactive Client Management - Proactively and positively present an engaging mood with clients
- Communication - Ensure communication content is relevant and high-quality and interact with individuals at all levels in a confident, professional manner
- Pragmatic Wisdom - Use common sense to problem solve
- Business Sense - Strong business sense, can decipher priorities and make judgment calls when needed
- Commitment to Excellence - Consistently perform duties at the highest level possible
- Service focus - Dedicated to meeting the expectations of the CEO and team members by maintaining effective relationships with interested parties
- Out of the Box Thinker - Can think outside of the box with a sense of urgency
Benefits
- Remote candidates will be considered.
Company Overview