Note: The job is a remote job and is open to candidates in USA. The Ohio State University is seeking an Administrative Assistant for the Department of Urology. This role provides advanced administrative support to ensure efficient departmental operations, managing complex tasks such as calendar coordination and travel arrangements.
Responsibilities
- Provides advanced administrative, organizational, and operational support to ensure the efficient functioning of the department
- Supports departmental leaders, faculty, administrators, and other high‑level stakeholders by managing complex calendars, coordinating workflow, preparing documents, and overseeing the flow and distribution of information
- Exercises discretion and sound judgment when handling inquiries, confidential materials, and sensitive issues
- Maintains strong working relationships across the department to facilitate effective operations
- Creating and managing detailed domestic and international travel itineraries
- Processing timekeeping, travel, expense, payables, and procurement transactions
- Preparing reports or researching system‑related questions as needed
- May collaborate on special events, including venue selection, catering coordination, and communication materials
- May engage with vendors or support large mailings and project logistics
- Greets and directs visitors, provides a professional and welcoming environment, and offers backup support to other administrative staff to ensure continuity of operations
Skills
- High School diploma or GED
- Certification or vocational training may be required
- 2 years of relevant experience required
- Six months experience (600 hours course work or training) in customer service or communications, including researching, analyzing & interpreting information
- Three months experience (300 hours course work) in budgeting
- Six months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment
- Three months experience (300 hours course work) in supervision management
- Three months experience (300 hours course work) in interviewing
- Requires successful completion of a background check
- Associate degree in relevant field may be preferred
- 4-6 years of relevant experience preferred
Company Overview
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