Note: The job is a remote job and is open to candidates in USA. Bechtel Corporation is an engineering, construction, and project management company serving infrastructure, energy, manufacturing, technology, and other markets. The Administrative Assistant plans and manages administrative activities, supports document control and project administration, supervises assigned personnel, and coordinates procedures, reporting, training, and operational needs.
Responsibilities
- Coordinates installation of computer software/hardware and solves related problems within the group, maintaining security, and other database tables as needed
- Implements procedures and trains personnel in area of responsibility, including use of associated automation systems and software; maintains or provides completed training records to others as required
- Oversees processing and controls of all project document types and maintains associated registers; may process documents in backup capacity
- Reviews deliverables of assigned staff to ensure that procedures are clearly understood and are being followed
- Resolves daily administrative problems on the project
- Conducts or participates in periodic audits of document control processes to ensure accuracy and consistency and verify procedural implementation
- Prepares or provides input to employee performance reviews; may conduct counseling sessions as directed by supervisor; participates in employee selection
- Initiates and replies to routine correspondence related to area of responsibility
- Compiles information; analyzes and prepares routine studies and reports as directed by supervisor
- Participates in budget planning for personnel in area of responsibility, develops work plans and monitors progress on an ongoing basis and handles staffing issues, as appropriate
- Collects and summarizes data for department and project metrics
- Coordinates all service needs including project moves with off-project support groups
- Keeps abreast of department technologies, techniques, and services that are available
- Helps develop turnover plan for project records
- Coordinates the development and implementation of project procedures
- Other tasks as assigned by supervisor
Skills
- Requires 2-4 years of related experience
- Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Excellent oral and written communication skills
- Demonstrated knowledge of administrative skills and automated applications
- Experience in training and supervision of personnel
- General experience in all areas of document control
- Knowledge of Bechtel's organizational structure, functions, and procedures
- Demonstrated knowledge in one or more administrative function(s)
- Strong organizational skills
- Thorough knowledge of Bechtel standard computerized systems and other information transmission systems
Company Overview
Company H1B Sponsorship