Note: The job is a remote job and is open to candidates in USA. LHH is seeking an Administrative Assistant to provide comprehensive administrative support for conference planning, meetings, special events, and day-to-day team operations. The role will support annual conference execution, coordinate stakeholders and logistics, manage event-related information, and assist with administrative projects in a fully remote environment.
Responsibilities
- Provide administrative support to leadership and project teams, including scheduling, calendar management, and meeting coordination
- Assist with planning and execution of a large annual conference, including attendee tracking, registration support, logistics, and vendor coordination
- Serve as a point of contact for conference participants, speakers, exhibitors, and other stakeholders
- Coordinate virtual and in-person meetings, including agenda preparation, meeting materials, and follow-up communications
- Manage event-related databases, spreadsheets, and tracking reports to ensure accurate and timely information
- Assist with travel arrangements, hotel coordination, and event logistics as needed
- Prepare correspondence, reports, presentations, and other administrative documents
- Monitor project timelines and support multiple conference and event-related initiatives simultaneously
- Maintain organized electronic files and records
- Provide general administrative support and assist with special projects as assigned
Skills
- • 2+ years of administrative, executive assistant, meeting planning, or event coordination experience
- • Strong organizational and time management skills with the ability to manage multiple priorities
- • Excellent written and verbal communication skills
- • Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
- • Comfortable working independently in a fully remote environment
- • High attention to detail and commitment to delivering exceptional customer service
- • Ability to maintain professionalism when interacting with internal and external stakeholders
- • Highly organized and proactive
- • Strong customer service mindset
- • Excellent follow-through and attention to detail
- • Ability to work effectively in a fast-paced, deadline-driven environment
- • Team player who enjoys supporting successful meetings, events, and conferences
- • Experience supporting conferences, trade shows, corporate meetings, or large-scale events preferred
- • Experience supporting nonprofit, association, government, or professional membership organizations
- • Familiarity with conference registration platforms, event management systems, or CRM databases
- • Located within the Washington, DC metropolitan area
Benefits
- Fully remote work arrangement
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Short-term disability benefits
- Additional voluntary benefits
- Employee Assistance Program (EAP)
- Commuter benefits
- 401K plan
- Flexibility to choose the type of coverage that meets individual needs
- Paid Sick Leave, where required by law
- Any other paid leave required by Federal, State, or local law
- Holiday pay upon meeting eligibility criteria
Company Overview
Company H1B Sponsorship