Note: The job is a remote job and is open to candidates in USA. The City of Virginia Beach is a municipal government organization providing services to its citizens and employees. The Administrative Assistant will provide administrative support for the Flood Protection Plan by coordinating meetings, maintaining documentation, preparing correspondence, and supporting management and engineering staff.
Responsibilities
- Will be required to record and/or transcribe meeting minutes involving engineering terminology and
- Have the ability to travel to various sites to transcribe meeting minutes
- Coordinate and schedule meetings rooms for supervisors as well as other staff via Outlook
- Establish and maintain cross-referenced electronic files
- Assist with the forwarding and uploading of Freedom of Information Act (FOIA) information
- Screen visitors, answer telephone calls from multi-line set and transfer to appropriate parties and perform other duties requiring skills, knowledge and physical requirements as demanded by the duties described
- Must provide support to middle managers; format and track RFP documents; prepare Agenda Booklets and process Agenda items as well as Council Packages. Format and edit various correspondence according to the City’s Correspondence Standards
- Proficient in completing mail merge via Word and Excel; Sort and distribute mail and have basic knowledge of SharePoint
- Operate standard office machinery
- Be a self-starter and able to work with minimum supervision
- Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described, Individual assignments will be determined by the supervisor based on then current workloads and department needs
Skills
- Will be required to record and/or transcribe meeting minutes involving engineering terminology and
- Have the ability to travel to various sites to transcribe meeting minutes
- Screen visitors, answer telephone calls from multi-line set and transfer to appropriate parties and perform other duties requiring skills, knowledge and physical requirements as demanded by the duties described
- Proficient in completing mail merge via Word and Excel; Sort and distribute mail and have basic knowledge of SharePoint
- Operate standard office machinery
- Be a self-starter and able to work with minimum supervision
- Experience working directly with senior-level leadership, executives, elected officials, and/or other high-level stakeholders
- High school or GED plus three (3) years' experience in fields providing the required knowledge, skills, and abilities and associated with such positions as clerk typist or office assistant
Benefits
- All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.
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