Note: The job is a remote job and is open to candidates in USA. HANSINE FISHER & ASSOCIATES, PC is seeking a highly capable Administrative Assistant with exceptional interpersonal skills and strong organizational abilities. This role supports the daily operations of the firm and serves as a key point of contact between internal and external stakeholders.
Responsibilities
- Provide day‑to‑day administrative support, including scheduling, correspondence, and document preparation
- Maintain, track, and organize electronic files to ensure efficient information retrieval for program management and compliance
- Prepare, analyze, and manage spreadsheets using advanced Excel functions (pivot tables, v-lookups, formulas, data validation, etc.)
- Serve as a welcoming point of contact for staff, clients, and partners
- Coordinate meetings and events with minimal supervision
- Manage competing priorities and deadlines while maintaining accuracy and attention to detail
- Identify opportunities to improve administrative processes and implement solutions independently
- Complete special projects requiring quantitative and analytical skills
Skills
- Exceptional interpersonal skills
- Strong organizational abilities
- Advanced Excel competency
- Proven track record of working independently and remotely
- Applicants are required to live within two hours of the County of San Diego offices
- Strong interpersonal communication skills with the ability to build positive working relationships
- Excellent organizational and problem-solving skills and the ability to manage multiple tasks simultaneously
- Demonstrated proficiency in Microsoft Excel, including advanced functions
- Ability to work independently with minimal supervision
- Demonstrate a high level of professionalism and reliability
- Prior administrative experience required
- An AA or bachelor's degree from an accredited U. S. higher education program preferred or 5 years' experience
- Experience working in the public sector is preferred
Company Overview