Note: The job is a remote job and is open to candidates in USA. Microsoft is seeking a highly skilled and proactive Senior Executive Assistant to provide comprehensive administrative and operational support to two senior leaders within a fast-paced technology organization. This role involves managing complex calendars, coordinating high-visibility events, and ensuring operational success for both leaders.
Responsibilities
- Triage and manage calendars and inboxes for two senior leaders daily, resolving scheduling conflicts and protecting priorities
- Finalize agendas, pre-reads, and logistics for meetings, business reviews, and leadership connects
- Process purchase orders, track budgets, and manage expense reporting in alignment with procurement policies
- Coordinate device procurement, onboarding logistics, and resource management tasks
- Plan and execute events end-to-end including vendor coordination, budget management, and logistics for town halls, milestone events, and team offsites
- Serve as the central coordination point for cross-functional requests across a global team
- Capture meeting minutes, decisions, and action items, and drive them to closure
- Maintain and update trackers, rhythm-of-business reporting, and event workback schedules
- Coordinate domestic and international travel arrangements for both leaders
- Manage stakeholder communications and ensure timely follow-through on all operational commitments
- Support hiring and organizational initiatives across the broader team
- Embrace and support AI-driven process improvements and operational innovation
- Balance competing demands across both leaders using consistent, standardized processes, escalating conflicts as appropriate
Skills
- 5–7 years of senior administrative or executive assistant experience supporting senior leaders or executives
- 5–7 years of project management experience in a complex, cross-functional environment
- 5–7 years of executive calendar management and scheduling experience
- Proven track record of event planning including logistics, vendor coordination, and budget management
- Experience supporting global teams and stakeholders across multiple time zones
- Demonstrated proficiency with Microsoft 365 tools required upon hire
- Advanced proficiency in Microsoft 365 including Outlook, Teams, Excel, PowerPoint, SharePoint, and Planner
- Exceptional executive calendar management and scheduling skills across multiple time zones
- Strong event planning capabilities spanning logistics, vendor management, and budget oversight
- Working knowledge of procurement, purchase order processes, and expense management
- Excellent written and verbal communication with demonstrated stakeholder management ability
- Sound judgment and discretion when handling sensitive and confidential information
- Highly organized, self-directed, and able to independently prioritize competing demands
- Ability to support two senior leaders in parallel while maintaining consistent quality and speed
- Comfort operating in fast-paced, ambiguous environments with frequently shifting priorities
- Familiarity with global tech organization rhythms including business reviews, town halls, and bootcamps
- Quick adaptability to new collaboration tools, digital systems, and evolving processes
- Continuous improvement and process optimization mindset
- Experience in a high-velocity technology or IT industry environment preferred
- Change management experience preferred
Benefits
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan 6 Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Company Overview