Note: The job is a remote job and is open to candidates in USA. The Intercollegiate Center for Classical Studies in Rome is an independent study-abroad program for undergraduate students interested in ancient Rome. The Administrative and Recruiting Assistant supports routine operations, student recruitment, record-keeping, governance, communications, and project coordination for the program’s US operations.
Responsibilities
- Develop, collect, and maintain on-line filing system for documents, records, and archives
- Coordinate student recruitment efforts in collaboration with the Managing Committee, including reimbursing recruitment events hosted by member institutions, scheduling and promoting virtual information sessions, and other outreach activities
- Support prospective students and applicants throughout the recruitment and application process, including responding to inquiries, communicating key deadlines and information, and assist with coordinating pre-departure communications
- Develop and distribute recruitment and promotional materials, including posters, brochures, student email content, social media materials, and other resources for Institutional Representatives and member institutions
- Support relationships with Institutional Representatives at member institutions, including sharing recruitment resources, coordinating outreach, and helping ensure they have the information needed to promote the Centro to prospective students
- Serve as the primary liaison for Centro social media interns
- Maintain and execute communications schedule with various Centro constituencies
- Monitor a program-specific email account, provide first-line responses to inquiries, and route questions to the appropriate person as needed
- Schedule and maintain the calendar of the Managing Committee and its Chair, including coordinating meetings and related logistics
- Schedule Zoom meetings and provide technical and administrative support as needed, including serving as meeting host
- Provide administrative support for Managing Committee meetings, including preparing and distributing materials, taking minutes, maintaining meeting records, and coordinating follow-up on decisions and action items
- Assist with scheduling and logistical arrangements for in-person meetings, travel, and other program activities as needed
- Serve as a point person for designated projects and initiatives, coordinating communications, timelines, and follow-up among participants
- Coordinate, cooperate, and collaborate with Centro legal, financial, and advancement staff
Skills
- Bachelor's degree
- Possesses strong verbal and written communication skills
- Has some experience in a professional administrative and/or academic setting
- Detail-oriented and organized
- Able to work with minimum supervision
- Experienced with data entry, word processing, spreadsheets and databases, and simple graphic design
- Able to work flexible schedule including occasional evenings and weekends
- Able to interact with faculty, staff and students in a professional manner
- Able to handle confidential information in a professional manner
- Able to handle multiple priorities
Benefits
- Largely choose your own hours
- Remote
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