Note: The job is a remote job and is open to candidates in USA. TopDog Law is a nationally scaling personal injury firm focused on delivering exceptional client experiences through integrated marketing, legal, and operational teams. The Accounts Payable Supervisor will oversee daily accounts payable operations, lead AP staff, ensure accurate and timely invoice and payment processing, maintain financial controls, resolve vendor issues, and improve processes in a fast-paced, high-growth environment.
Responsibilities
- Supervise the day-to-day operations of the Accounts Payable function
- Lead, coach, and develop AP team members while establishing clear expectations and accountability
- Oversee the timely and accurate processing of vendor invoices, expense reports, reimbursements, and payments
- Review invoices for appropriate documentation, coding, approvals, and compliance with company policies
- Ensure invoices are properly coded to the appropriate general ledger accounts, departments, entities, and cost centers
- Manage payment runs and ensure vendors are paid accurately and on schedule
- Monitor AP aging and proactively address past-due invoices, discrepancies, and outstanding items
- Research and resolve vendor inquiries, payment discrepancies, duplicate invoices, and billing issues
- Maintain strong relationships with vendors and internal stakeholders to ensure timely resolution of AP issues
- Partner with Accounting to support accurate month-end and year-end close processes
- Assist with AP-related account reconciliations and ensure outstanding balances are appropriately researched and resolved
- Maintain and strengthen internal controls around invoice processing, approvals, vendor setup, and payment authorization
- Review vendor onboarding and banking information to help prevent payment fraud and unauthorized changes
- Identify opportunities to automate and streamline AP processes while maintaining appropriate controls
- Develop and maintain AP procedures, documentation, and workflow standards
- Monitor team performance, workload, and turnaround times to ensure service-level expectations are met
- Prepare and maintain AP reporting, including aging, payment activity, outstanding invoices, and other relevant metrics
- Partner with Procurement and department leaders to improve purchasing and invoice-management processes
- Assist with audits by providing AP documentation, schedules, and supporting information
- Ensure compliance with company policies, accounting standards, and applicable tax requirements
- Support system implementations, process improvements, and other Accounting/Finance projects
- Take ownership of identifying process gaps and implementing practical solutions that improve accuracy and efficiency
Skills
- * Bachelor's degree in Accounting, Finance, Business, or a related field preferred
- * ****5+ years of experience in Accounts Payable, Accounting, or a closely related function.****
- * ****2+ years of supervisory or team leadership experience**** preferred
- * Strong understanding of full-cycle Accounts Payable processes
- * Experience managing invoice processing, vendor payments, expense reimbursements, and AP reconciliations
- * Strong understanding of general ledger coding and basic accounting principles
- * Experience with accounting/ERP systems and AP automation platforms
- * Advanced proficiency with Excel or Google Sheets, including the ability to analyze and organize financial data
- * Strong understanding of internal controls and payment authorization processes
- * Experience identifying and resolving invoice discrepancies, vendor issues, and payment exceptions
- * Strong organizational skills with exceptional attention to detail and accuracy
- * Ability to manage multiple priorities and meet deadlines in a high-volume environment
- * Strong communication and interpersonal skills with the ability to work effectively across departments
- * Demonstrated ability to coach, develop, and hold team members accountable
- * Comfortable working independently and taking ownership of problems through resolution
- * Ability to identify inefficiencies and recommend practical process improvements
- * Experience in a ****high-growth, multi-entity, or multi-state organization**** is a plus
- * Experience within a law firm, professional services organization, or similarly complex environment is a plus
Benefits
- Medical, dental, and vision insurance
- 401(k) with company match
- HSA
- Life insurance
- Disability coverage
- Paid time off
- Parental leave
Company Overview