Note: The job is a remote job and is open to candidates in USA. Crescent Electric Supply Company is a family-owned electrical supply company focused on powering the communities it serves through teamwork and customer focus. The Accounts Payable Specialist reviews and processes supplier invoices, resolves billing discrepancies, reconciles statements, maintains vendor records, and supports timely payment operations while partnering with internal departments and external suppliers.
Responsibilities
- Receives and reviews payables invoices after ascertaining their accuracy
- Works with other departments to ensure timely resolution of discrepancies
- Assists Accounts Payable Supervisor in monitoring queues and establishing a workflow for the AP team to ensure invoices are paid on time, discounts are taken timely, and statements are reconciled
- Ensure all payables are entered following company policies and procedures. Serve as the point of contact for payable questions
- Audits incomplete purchase orders and follows up with appropriate departments to ensure the product is received timely
- Performs data entry of payables information and work queues to complete payment of invoices
- Build strong professional relationships with internal customers and suppliers to provide superior customer service
- Contacts suppliers and branches to resolve billing discrepancies and other problems related to the delivery of goods
- Understands payables calendar and assists in coordinating the timing of payables distributions
- Assists in training new employees for Accounts Payable
- Communicate with branches, suppliers, and other departments on discrepancies with payables via phone, Zoom, FreshService, email, and trackers
- Reconcile supplier statements
- Update vendor maintenance records and communicate updates needed for vendor maintenance records
- Assist with answering telephone inquiries; taking messages; filing; photocopying and typing correspondence as needed
Skills
- Ten (10) key experience is required
- Outstanding customer service skills
- Proficient computer skills such as Microsoft Excel, Word, and Outlook
- Computer literacy, ability to work as part of a team, accuracy, and organizational skills are essential in this position
- Knowledge of basic mathematics
- Ability to add, subtract, multiply, and divide mathematical figures
- High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience
- Frequent sitting, standing, walking, use of hands/fingers, reaching with hands/arms, talking and hearing
- Occasional lifting requirements up to 5 lbs
- Use of technology (phone, computer, printer, keyboard, 10-key calculator)
- Close vision (clear vision at 20 inches or less)
- Distance vision (clear vision at 20 feet or more)
- Color vision (ability to identify and distinguish colors)
- Peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point)
- Depth perception (three-dimensional vision, ability to judge distances and spatial relationships)
- Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)
- Occasional overnight travel may be necessary
- Working knowledge of Eclipse is preferred
Benefits
- Eligibility for health, dental, vision coverage, 401(k) plan, and flexible spending accounts, subject to plan terms.
- Eligibility for company-paid benefits such as life insurance, short-term disability, long-term care, and Employee Assistance Program, subject to applicable waiting periods.
- Excused Absence time off and Paid Time Off (PTO).
- Company-paid holidays.
- Eligibility for supplemental life insurance, hospital indemnity, and accident and critical illness benefits with cancer coverage.
- Employees are eligible for health, dental, vision, and life insurance benefits on the first of the month following 30 days of employment.
- Employees who are 21 years of age or older will be automatically enrolled in the company’s 401(k) plan once they achieve 90 days of employment.
- Flexibility to balance life's priorities.
- Opportunity to develop professionally and grow personally.
Company Overview