Note: The job is a remote job and is open to candidates in USA. US Foods is a food distribution company seeking an Accounts Payable Specialist to support accurate and timely invoice and payment processing. The role maintains accounts payable compliance, manages confidential items and shared inboxes, resolves vendor disputes, and assists with reconciliations, audits, and related financial operations.
Responsibilities
- Follow Standard Operating Procedures (SOP): Adhere to established SOPs for accounts payable to ensure audit compliance and continuity
- Invoice Processing: Handle high-priority requests, mass upload of invoices into ERP, summary billing, consolidated vendor invoices, and PO-based IT invoices
- Audit AP Check Vouchers: Oversee the release of checks twice a day to ensure timely payments
- Case Research: Manage and resolve vendor dispute cases
- Banking Transactions: Execute check stops and voids as needed; research and resolve possible fraudulent activities
- Manage Shared Inboxes: Efficiently manage and organize shared inboxes to address inquiries and process invoices
- Assist Managed Services business partners: Provide regular support to MSP, assist with the resolution of processing issues, and conduct quality audits as necessary
- Vendor Reconciliations: Perform statement reconciliations for critical vendors
- Back Up for Lead Tasks: Serve as a backup for some lead tasks to ensure continuity in operations
- Other Duties: Perform other duties as assigned by the supervisor
Skills
- One year of experience in accounts payable or a related financial operations role
- Proficient in Microsoft Office Suite, with at least one year of hands-on experience using Excel for data management and analysis
- Strong ability to identify and resolve invoice discrepancies with a high level of accuracy and attention to detail
- Experienced in working across multiple computer screens and utilizing OCR and ERP systems
- High School Diploma or Equivalent
- General knowledge of accounting practices, preferably in accounts payable
- Experience with ERP systems and prior exposure to OCR technologies
Benefits
- 100% remote anywhere in the U.S. except Hawaii or United States Territories
- Overtime compensation
- Health insurance
- Pre-tax spending accounts
- Retirement benefits
- Paid time off
- Short-term and long-term disability
- Employee stock purchase plan
- Life insurance
Company Overview