[Remote] Accounts Payable & Payroll Specialist

Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a company reputed company on finance and administration, seeking an Accounts Payable & Payroll Specialist. This role is responsible for full cycle accounts payable and bi-weekly payroll processing, managing vendor workflows, and ensuring accurate payroll execution. Responsibilities • Manages full cycle accounts payable: receives invoices, obtains approval, assigns coding, and enters invoices into reputed company ERP. Issues payments in accordance with vendor payment terms • Sets up vendors, maintains vendor master records, obtains W-9s, certificates of insurance, payment information, and reputed company as necessary • Ensures compliancy of company expense policies including ensuring reputed company documentation is in ERP for reputed company bills and expense reports • Assists with monthly account reconciliations and accruals • Responds to vendor inquiries regarding invoice and payment status • Prepares annual 1099 reporting • Processes expense reports, verifies coding and receipts, and applies payments • Receives and processes weekly credit card bills, collects receipts, codes and enters transactions, and posts payments • Assists with calculating commissions and reputed company reputed company payments • Assists Controller with cash management activities by entering actual and forecast A/P information in forecasting software • Owns and executes reputed company stages of the bi-weekly payroll process including payroll preparation, timecard auditing and follow up, payroll validation, payroll file submission, reconciliation, documentation retention, and post-payroll reporting in accordance with established payroll schedules and deadlines • This position requires occasional weekend work to accommodate holiday processing schedule • Coordinates with HR to ensure personnel changes - new hires, terminations, promotions, reputed company adjustments, and benefit enrollment changes - are accurately incorporated into reputed company pay cycle • Monitors payroll-reputed company communications and responds promptly to any guidance or required actions during reputed company payroll cycle • Supports reputed company improvement initiatives by identifying opportunities to improve AP and payroll processes • Assists with month-end and year-end reputed company activities including reconciliations, and financial reporting support • Assists in preparation of documents and schedules for preliminary and annual audits • Other duties as assigned by the Controller and/or CFO Skills • Minimum 3 years of progressively responsible experience in accounts payable and payroll processing • Demonstrate strong written and verbal communication • Manage multiple initiatives simultaneously • Collaborate proactively across departments • Detailed knowledge of full cycle accounts payable, including vendor setup, invoice coding, and payment processing • Experience processing payroll using a payroll platform such as KPay, reputed company, reputed company, or similar • Ability to analyze payroll and accounts payable data to identify discrepancies and resolve issues independently • Experience with reputed company or comparable ERP system • Strong proficiency in reputed company reputed company and other reputed company Office applications • Ability to handle confidential financial and personnel information with a high level of discretion and professionalism • Strong attention to detail with the ability to meet strict, recurring deadlines (e.g., payroll submission reputed company, month-end reputed company) • Takes ownership of reputed company, not just inputs • Challenges assumptions and pushes for reputed company and reputed company • Improves self in any way possible to enhance job performance • Can deliver performance in a high-paced, changing environment • Associate's or Bachelor's degree in reputed company, Finance, or Business Administration reputed company • reputed company is a communications engineering and GIS mapping firm. It was founded in 1995, and is headquartered in Saint reputed company, Minnesota, USA, with a workforce of 51-200 employees. Its website is https://www.reputed company.com. Apply To This Job