Note: The job is a remote job and is open to candidates in USA. ArchKey Solutions is a privately held specialty trade installation and integrated facility service company. The Accounts Payable Manager is responsible for managing accounts payable operations, ensuring accurate and timely financial processing, compliance with accounting principles and regulations, and continuous process improvement. The role also oversees vendor relationships, reconciliations, audits, reporting, staff development, and accounts payable efficiency.
Responsibilities
- Contributes to strategic planning for the Company as it relates to accounts payable operations and ensures compliance with all federal and state regulations. Maintains confidentiality of any financial information deemed to be sensitive or proprietary
- Act as subject matter expert in accounts payable operations and advises internal and external customers as needed. Manages and communicates key metrics on accounts payable efficiencies
- Interfaces with suppliers, service providers, vendors, project management and procurement teams, and other internal personnel and contacts to address and resolve inquiries or issues as needed. Manages key vendor relationships and correspondence
- Research vendor, payment, and invoice discrepancies
- Reconcile accounts and identify root causes
- Investigate and resolve exceptions independently
- Provides review of and input on accounts payable month-end and year-end closing tasks, including preparation of accruals and reconciliations. Prepares and distributes ad hoc reports as required
- Understands the sales and use tax process as it related to accounts payable ensures accurate preparation and filing of all applicable state sales tax returns
- Supports internal and external audits and prepares audit files/documentation
- Support onboarding of newly acquired companies
- Adapt to changing processes and systems
- Coordinates problem-solving discussions and actions to address day-to-day issues with accounting system, staff, and general accounting workflow. Create and updates processes and tools to improve accounts payable operations and efficiencies
- Provides high-quality hiring, mentoring, and training to staff and other co-workers as needed. Coaches' employees and provides performance feedback regularly
- Cultivates strong and cooperative working relationships with internal and external customers that reflect and support the Company’s core values and meet or exceed the customer’s expectations
- Consistently make decisions in an attentive and safe manner to ensure the safety and health of self and others
- Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities
- Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public
Skills
- Bachelor's degree or equivalent work experience in business administration, finance, accounting, or a related field
- Minimum 5-7 years of experience in accounts payable, preferably in the construction industry
- Minimum 2 years of experience directly managing people
- Experience with computerized accounting systems and software
- Utilize advanced Excel skills to analyze large data sets and trends
- Experience working with confidential information and maintaining security of information as required
- Demonstrated high level of integrity and dependability
- Experience and skills in establishing budgets and working with external vendors to negotiate purchases
- Superior analytical and mathematical skills
- Skills to read and interpret financial documents
- Strong business acumen and experience collaborating with senior leaders in a high growth, process-oriented business setting
- Excellent verbal and written communication, listening, conflict management and persuasion skills, and the ability to influence employees at all levels, including senior-level management
- Demonstrated ability to diagnose problems with critical thinking skills and detail and process orientation, and to drive appropriate solutions with self-initiative and sensitivity
- Exceptional skills to hire, coach, mentor and develop employees, providing support to build high performing, highly engaged teams
- Strong leadership, collaboration, teamwork, and interpersonal skills
- Ability to work with and facilitate diverse work teams
- Occasional travel may be required
- CPA Certification preferred
Benefits
- This position is Remote
- Competitive health insurance options (medical, dental, and vision)
- A robust 401(k) retirement savings plan with employer match
- Paid time off and holidays
- Access to wellness programs
- Professional development opportunities
- Tuition reimbursement
- Employee assistance programs
Company Overview