Note: The job is a remote job and is open to candidates in USA. GMB Powerline Services is a family-owned West Virginia utility contractor supporting power infrastructure restoration and maintenance. The Accounts Payable Clerk processes vendor invoices and payments, manages vendor records and purchase orders, performs reconciliations, and supports financial recordkeeping, reporting, audits, and storm restoration operations.
Responsibilities
- Review, verify, and enter vendor and subcontractor invoices into QuickBooks Online (QBO)
- Verify invoices for appropriate approvals, coding, supporting documentation, and purchase order matching
- Process vendor payments via ACH, wire transfer, check, or other approved payment methods
- Prepare and distribute payment remittances through Adobe Sign and maintain electronic records
- Apply accounts payable payments from bank transactions and reconcile payment activity
- Maintain vendor records, including W-9s, certificates of insurance, and other required documentation
- Respond to vendor inquiries regarding invoices, payment status, and account discrepancies
- Assist in resolving invoice discrepancies and payment issues
- Create, maintain, and update purchase orders in QuickBooks
- Match purchase orders to vendor invoices and project costs
- Monitor open purchase orders and follow up on outstanding commitments
- Support project managers and operations personnel with purchase order tracking and reporting
- Maintain accurate purchase order documentation for audit and reporting purposes
- Assist with monthly reconciliations of accounts payable and related balance sheet accounts
- Ensure transactions are accurately recorded and properly supported
- Maintain organized electronic records of invoices, remittances, contracts, and supporting documentation
- Support financial recordkeeping and document retention requirements
- Assist with month-end and year-end close activities
- Prepare reports and documentation as requested by management
- Support audit requests by gathering invoices, payment records, and supporting documentation
- Maintain compliance with company policies, internal controls, and accounting procedures
- Perform other duties as assigned to support departmental and organizational goals, including tasks outside of the primary job function as operational needs evolve
Skills
- Minimum 2-3 years of accounts payable or bookkeeping experience
- Experience working with QuickBooks Online or similar accounting software
- Experience processing vendor invoices and payments
- Strong organizational skills and exceptional attention to detail
- Ability to manage multiple priorities while meeting deadlines
- Strong communication and customer service skills
- High level of integrity and confidentiality
- Proficient with Microsoft Excel, Outlook, Word, and Teams
- Advanced proficiency with QuickBooks Online
- Microsoft Excel, Outlook, Word, Teams and Adobe Acrobat
- General accounting principles
- Accounts payable
- Financial recordkeeping
- Excellent mathematical and analytical abilities
- Strong written and verbal communication skills
- Excellent organizational and time management skills
- Ability to identify discrepancies and resolve issues proactively
- Ability to maintain confidentiality with financial and employee information
- Continuous improvement mindset with a focus on accuracy and efficiency
- This is primarily a remote office position requiring prolonged periods of sitting, working at a computer, and communicating electronically
- The employee must be able to use standard office equipment and occasionally lift up to 20 pounds
- Limited travel (less than 5%) may be required for training, meetings, or other business needs
- Monday – Friday, standard business hours
- Weekend Hours as required
- Additional hours may be required during month-end close, year-end close, audits, or storm restoration events
- Associate or Bachelor's degree in Accounting or Finance
- Construction, utility, engineering, or project-based accounting experience
- Experience with subcontractor accounting
- Experience with purchase order management
- Knowledge of lien waivers, W-9 compliance, and certificate of insurance tracking
- Experience supporting audit activities
Benefits
- Paid Time Off
- Paid Holidays
- Health Insurance Options
- Voluntary Benefit Options
- 401(k) Plans
- Primarily a remote office position
Company Overview