Note: The job is a remote job and is open to candidates in USA. MDpanel is seeking an Accounts Payable Associate to support its day-to-day accounts payable function and maintain accurate financial records. The role processes invoices, expenses, and payments; maintains vendor records; supports close and audit activities; and contributes to accounting operations and process improvements.
Responsibilities
- Process vendor invoices accurately and in a timely manner, ensuring proper approvals, coding, and supporting documentation
- Establish new vendor accounts and maintain accurate vendor records, including W-9 documentation, banking information, and contact details
- Prepare and process vendor payments via ACH, check, and wire transfer while ensuring compliance with internal controls
- Review and process employee expense reports for accuracy and adherence to company policies
- Research and resolve invoice discrepancies by partnering with internal departments and external vendors
- Maintain organized vendor files, contracts, invoices, and supporting documentation
- Prepare annual 1099 filings and support year-end compliance requirements
- Assist with monthly account reconciliations, expense analysis, and general accounting activities
- Support month-end and year-end close processes by completing assigned accounting tasks and financial checklists
- Maintain accurate accounting records and supporting documentation
- Collaborate with the Accounting Supervisor and Finance leadership to ensure timely and accurate financial reporting
- Support internal and external audits by preparing requested documentation and responding to audit inquiries
- Assist with integrating accounts payable processes for newly acquired entities
- Identify opportunities to improve financial workflows, automation, and operational efficiency
- Partner with departments across the organization to resolve invoice, payment, and vendor-related issues
- Maintain confidentiality while handling sensitive financial and company information
- Perform additional accounting and finance-related projects and responsibilities as assigned
Skills
- High school diploma or equivalent required
- 1–2 years of Accounts Payable or general accounting experience
- Working knowledge of accounts payable processes and accounting fundamentals
- Experience using accounting software
- Proficiency in Microsoft Office, including Microsoft Excel
- Strong attention to detail with excellent organizational and time management skills
- Ability to manage multiple priorities while meeting deadlines in a fast-paced environment
- Excellent written and verbal communication skills
- Demonstrated ability to maintain confidentiality and exercise sound judgment
- Valid work authorization for the country in which they are applying
- NetSuite experience is preferred
- Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field
- Certified Accounts Payable Professional (CAPP) certification
- Experience supporting post-merger integrations or multi-entity accounting environments
- Experience within healthcare, medical-legal, or professional services organizations
- Experience participating in process improvement or financial system optimization initiatives
Benefits
- Remote work (USA)
Company Overview