Accounts Payable Specialist
Job Type: Full-Time
Work Arrangement: Fully Remote
Department: Finance & Operations
Hector Advisory
Hector Advisory is a management consulting firm specializing in Finance, Risk & Compliance, Strategy & Performance, Organization & Processes, Complex Projects, Artificial Intelligence, and Change Management. We help organizations improve performance, manage transformation, and develop sustainable business solutions.
Position Overview
Hector Advisory is seeking a detail-oriented and dependable Accounts Payable Specialist to join our Finance & Operations team. This position is responsible for processing invoices, maintaining vendor records, supporting payment activities, reconciling accounts, and ensuring financial transactions are handled accurately and in accordance with established procedures.
The ideal candidate is organized, analytical, detail-oriented, and comfortable working independently while collaborating effectively with colleaguess and vendors in a remote environment.
Key Responsibilities
Process and accurately record vendor invoices and accounts payable transactions.
Review invoices for accuracy, coding, supporting documentation, and authorization.
Match invoices with purchase orders, contracts, receipts, and other supporting documentation when applicable.
Prepare payment documentation and payment batches for approval.
Maintain accurate vendor records and financial documentation.
Reconcile vendor statements and investigate discrepancies.
Monitor outstanding invoices and follow up on pending approvals.
Respond professionally to vendor inquiries regarding invoicess and payment status.
Assist with employee expense reports and reimbursements.
Support monthly andd year-end closing activities.
Maintain organized electronic records for financial reviews and audits.
Follow company policies, internal controls, and financial procedures.
Identify opportunities to improve accounts payable processes and operational efficiency.
Maintain confidentiality of financial and business information.
Perform other finance-related duties as assigned.
Qualifications
2+ years of experience in accounts payable, accounting, finance, or a related field.
Strong understanding of accounts payable and invoice-processing procedures.
Experience with vendor management, payment processing, and account reconciliation.
Proficiency with Microsoft Excel or Google Sheets.
Excellent attention to detail and numerical accuracy.
Strong organizational, communication, and problem-solving skills.
Ability to manage multiple priorities and meet deadlines.
Ability to work independently and effectively as part of a remote team.
Professional discretion when handling confidential information.
Preferred Qualifications: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; experience with accounting or ERP systems; and experience supporting month-end or year-end close processes.
Benefits & Employee Experience
Hector Advisory is committed to providing a professional, collaborative environment that supports employee development and long-term growth. Eligible employees may receive:
Competitive compensation based on experience and qualifications.
Fully remote work environment.
Flexible remote working practices.
Professional development and training opportunities.
Structured onboarding and ongoing team support.
Opportunities to collaborate with professionals across finance, consulting, technology, and business transformation.
Modern digital tools to support effective remote collaboration.
Paid time off and applicable company holidays.
Health, dental, and vision coverage
Retirement/pension benefits
Home-office or equipment support
Benefits are subject to eligibility, location, employment status, and applicable company policies.
Remote Work Expectations
Employees must maintain a reliable internet connection, secure workspace, and appropriate data-security practices. Because this position involves confidential financial information, employees are expected to follow company requirements regarding privacy, information security, financial records, and system access.
Hector Advisory is committed to maintaining an inclusive and professional workplace. Employment decisions are based on qualifications, experience, skills, business needs, and the requirements of the position.
Qualified candidates are encouraged to apply with an up-to-date résumé/CV through the designated application process.
2+ years accounts payable or related experience; strong understanding of AP procedures; proficiency with Microsoft Excel or Google Sheets; attention to detail; ability to work independently in a remote environment.
Key Responsibilities
- processing invoices
- maintaining vendor records
- reconciling accounts
Skills & Tools
Microsoft Excel, Google Sheets
Job Details
- Category: Finance and Accounting
- Seniority: Entry Level
- Commitment: Full Time
- Workplace: Remote — Texas, United States
- Salary: USD 76,960 – 93,600 / year
- Languages: English
Benefits
- Generous paid time off
- Retirement plan
About Hector Advisory
A management consulting firm specializing in finance, risk, compliance, strategy, and performance. — Industry: Consulting Services