Note: The job is a remote job and is open to candidates in USA. MAS Event and Design LLC creates experiential marketing programs, live events, brand experiences, and activations for clients. The Account Coordinator supports Account Managers and Account Directors across project planning, client communications, financial and project tracking, and event execution. This role coordinates deliverables, meetings, documentation, CRM updates, and on-site activation support.
Responsibilities
- Support Account Managers and Account Directors in day-to-day client communications, ensuring timely and accurate follow-through on all deliverables and action items
- Coordinate internal and client-facing kickoff meetings, status calls, and working sessions
- Prepare agendas, take detailed notes, and distribute clear recaps and next steps within 24 hours
- Build and nurture relationships with clients, internal teams across Creative, Production, Strategy, and Operations, and agency partners, representing MAS with professionalism and enthusiasm at every touchpoint
- Bring a proactive, solutions-first mindset and contribute to a culture of bold creativity, relentless execution, and genuine care for the work and each other
- Assist in the development, review, and formatting of client-facing proposals, presentations, program recaps, and POV documents, ensuring all materials reflect MAS standards
- Maintain and update project timelines, status trackers, and budget trackers across multiple programs, proactively flagging potential risks or delays to senior team members
- Enter and maintain accurate opportunity and project data within Salesforce to keep the CRM current and actionable
- Support the development of Statements of Work (SOWs) and assist in tracking contracts, purchase orders, and invoices through the accounts receivable process
- Research and compile competitive insights, venue options, and industry trends to support strategic recommendations and form a comprehensive understanding of clients’ business challenges
- Assist in identifying event requirements across event management, registration systems, event technology, production, and creative services
- Support on-site event execution and activations as needed, which may include travel, extended hours, and hands-on, real-time problem-solving
Skills
- 2+ years of experience in account coordination, project coordination, or client services within an experiential marketing, event production, or integrated marketing agency (internships and adjacent experience considered for exceptional candidates)
- Genuine passion for live events, brand experiences, and storytelling through experiential activations
- Proficiency with Google Workspace (including Google Slides and Spreadsheets) and project management tools such as Asana
- Working knowledge of multiple video conferencing platforms including Google Meet, Microsoft Teams, and Zoom
- Strong written and verbal communication skills with exceptional attention to detail, catching typos, inconsistencies, and missing action items
- Ability to manage multiple deliverables simultaneously, even when priorities shift quickly
- Comfort working collaboratively in a remote environment while staying deeply connected to your teams
- Passion for curating a productive and fun project work culture
- Ability to travel domestically and internationally up to 20% of the time for activations and client events
- Individuals will be required to sit for the majority of the day and may be required to stand as needed
- May require ability to ambulate primarily on a level surface for periodic periods throughout the day
- Individuals may be required to travel via airplane, train, taxi, car and/or other means of transportation, as needed
- Knowledge of consumer brand categories such as gaming, entertainment, technology, or automotive is a plus
- Familiarity with CRM platforms, preferably Salesforce
Benefits
- Remote work arrangement
- Freelance employment
Company Overview