We are looking for a highly organized and proactive Virtual Assistant to support daily administrative, operational, and communication needs. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities with minimal supervision. This role requires excellent communication skills, time management, and the ability to work efficiently in a fast-paced environment.
Requirements
Key Responsibilities:
- Provide comprehensive executive and administrative support, including calendar
- management, email and inbox management, scheduling, meeting coordination, travel arrangements, document preparation, data entry, and project tracking.
- Manage day-to-day operational tasks, maintain organized digital filing systems, update
- CRM and project management platforms, and assist with process documentation and SOP creation.
- Support recruitment efforts by sourcing, screening, and coordinating candidates for blue-collar, field, and operational roles through various job boards, social media platforms, referrals, and networking channels.
- Conduct initial candidate outreach and screening interviews, schedule interviews,
- maintain applicant tracking systems (ATS), and ensure a positive candidate experience throughout the hiring process.
- Coordinate onboarding activities, including offer letters, new hire documentation, background checks, and orientation scheduling.
- Track recruitment pipelines, hiring metrics, and staffing progress while providing regular updates and recommendations to leadership.
- Assist leadership in workforce planning by identifying staffing needs, building talent
- pipelines, and implementing efficient hiring processes that support business growth.
- Follow up with candidates, hiring managers, and new hires to ensure smooth communication and successful hiring outcomes.
- Support client and vendor communications, respond to inquiries, and maintain professional relationships on behalf of the company.
- Conduct research, gather market and competitor insights, and prepare reports, presentations, and summaries for leadership review.
- Monitor task deadlines, coordinate cross-functional projects, and ensure priorities are completed accurately and on time.
- Handle confidential business, employee, and candidate information with professionalism and discretion.
- Identify opportunities to improve administrative and recruiting workflows, helping increase operational efficiency and team productivity.
- Provide general administrative support and assist with special projects as assigned by leadership.
Qualifications & Skills:
- Minimum 2 years of experience as an Executive Assistant, Virtual Assistant, Recruiter,
- Talent Acquisition Specialist, or similar role.
- Proven experience recruiting blue-collar, trade, construction, field service, or operational staff preferred.
- Strong understanding of sourcing techniques and candidate screening processes.
- Excellent verbal and written English communication skills.
- Experience with Applicant Tracking Systems (ATS), CRM platforms, and recruiting tools.
- Proficient in Google Workspace (Docs, Sheets, Drive, Calendar) and/or Microsoft Office Suite.
- Familiarity with project management tools such as ClickUp, Asana, Trello, Slack, or Notion.
- Strong organizational, analytical, and problem-solving skills.
- Ability to manage multiple priorities while maintaining attention to detail.
- Self-starter who can work independently with minimal supervision.
Benefits
Why Join Us?
- Flexible work-from-home opportunity.
- Opportunity to contribute to a growing business by enhancing efficiency and client experience.
- Supportive and collaborative work environment.
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