About the position
Lightmatter is seeking a Recruiting Coordinator to support its rapid growth in the AI data center infrastructure sector. The company has developed a novel 3D-stacked photonics engine, Passage™, for AI and HPC workloads. This role is crucial for assembling the world-class talent needed to advance photonic-based computing. The Recruiting Coordinator will be responsible for the logistics of the interview process, ensuring a positive and organized experience for candidates and internal teams.
Responsibilities
• Own end-to-end scheduling for a high volume of candidate interviews and debrief meetings across all hiring stages, from phone screens to final rounds.
• Coordinate complex virtual and in-person interview loops spanning multiple time zones while keeping appropriate stakeholders informed while ensuring every participant has confirmed availability, has accurate links, and necessary context ahead of each session.
• Manage real-time calendar conflicts and last-minute reschedules with speed and composure, keeping the hiring process moving without disruption.
• Serve as the logistical point of contact between candidates and internal teams, delivering a seamless, professional experience from first touchpoint to offer.
• Partner with recruiters to continuously audit and improve scheduling workflows, update email templates, identify opportunities to introduce smarter tooling or eliminate manual steps.
• Orchestrate a polished "day-of" experience for every candidate, confirming access, surfacing the right information, and providing live support so no one walks into an interview unprepared.
• Bring a high-ownership mindset to the role, stepping in to support the team when requested and upholding the quality of the hiring mission.
Requirements
• 2+ years of experience in high-volume interview scheduling, managing 50+ interviews per week in a fast-paced, tech-focused environment.
• Proven ability to coordinate across multiple zones while maintaining scheduling accuracy and a professional candidate experience.
• Track record of managing multiple concurrent hiring pipelines, prioritizing effectively and adapting quickly when schedules shift.
• Tech-savvy with the ability to learn new tools rapidly; comfortable working across ATS platforms (e.g., Greenhouse), scheduling software (e.g., GoodTime, Calendly), and video conferencing tools.
• Strong written and verbal communication skills, direct, polished, and capable of representing the company well in every candidate interaction.
• Service-oriented approach with demonstrated success delivering a high-quality experience to both candidates and internal stakeholders under time pressure.
• Natural process optimizer who actively looks for ways to reduce manual lift and improve scheduling reliability.
• Candidates should have capacity to comply with the federally mandated requirements of U.S. export control laws.
Nice-to-haves
• Bachelor degree.
• Demonstrated ability to work autonomously, exercising sound judgment when recruiters or hiring managers are unavailable.
• Familiarity with Greenhouse or similar ATS and scheduling automation platforms.
• Curiosity about technology and how photonic technology is reshaping AI infrastructure and high-performance networking.
Benefits
• Comprehensive Health Care Plan (Medical, Dental & Vision)
• Retirement Savings Matching Program
• Life Insurance (Basic, Voluntary & AD&D)
• Generous Time Off (Vacation, Sick & Public Holidays)
• Paid Family Leave
• Short Term & Long Term Disability
• Training & Development
• Commuter Benefits
• Flexible, hybrid workplace model
• Equity grants (applicable to full-time employees)