Job Description:
• Coordinate and schedule complex phone, video, and in-person interviews across multiple global time zones
• Ensure comprehensive preparation for candidates and hiring panels
• Manage the end-to-end candidate experience, including arranging travel and responding to inquiries
• Provide thoughtful solutions to scheduling challenges
• Facilitate global offer and onboarding processes
• Create accurate offer letters and update template databases
• Initiate region-specific background checks in compliance with local regulations
• Maintain accurate candidate and employee records using applicant tracking and human resources information systems
• Support data integrity and reporting needs
• Serve as a dedicated resource for new hires and hiring managers during onboarding
• Drive continuous improvement in talent acquisition operations
• Audit compliance requirements, manage contract procurement, and participate in process optimization initiatives
Requirements:
• 1+ years of prior experience working as a Recruiting Coordinator
• Located in the Eastern Time Zone and able to support across multiple time zones spanning EMEA, UK, and the US
• Proven ability to effectively prioritize multiple tasks and manage complex logistics with a high degree of organization and attention to detail
• Excellent verbal and written communication skills
• Demonstrated capability to handle sensitive information with strict confidentiality and discretion
• Proficiency in standard office productivity tools such as word processing, spreadsheets, and email platforms
• Preferred: Hands-on experience using applicant tracking systems such as Greenhouse
• Preferred: Working knowledge of human resources information systems such as Workday
• Preferred: Experience managing inquiries and support requests using data management or ticketing systems such as Zendesk
• Preferred: Familiarity with global hiring practices, local employment compliance, and background check protocols
• Preferred: A proactive approach to identifying operational inefficiencies and participating in process improvement initiatives
Benefits:
• 18-month contract basis
• Schedule tailored to accommodate a global workforce operating across multiple time zones
• OpenTable will abide by and consider local laws and regulations
• Reasonable adjustments and accommodations during the application/interview process or on the job