Careerscape is recruiting a Records Management Assistant for a confidential client.
Full-time, direct hire | Fully remote
Pay: $24–$30 per hour, depending on experience
Target start: As soon as possible, with flexibility for the selected candidate
About the role
Help keep business records accurate, organized, secure, and easy for authorized colleagues to retrieve. You will manage digital documentation, maintain tracking reports, and coordinate with administrative and operational teams while working independently.
Responsibilities
Maintain and update digital records, databases, spreadsheets, and document-management systems.
Review information for accuracy, completeness, and consistency; follow up on missing or outdated details.
Scan, name, categorize, index, and electronically file documents.
Organize operational, client, employee, incident, and administrative documentation.
Retrieve supporting records for authorized staff and help resolve documentation issues.
Maintain logs and tracking spreadsheets, prepare routine reports, and support retention and archiving procedures.
Handle confidential business and personal information with discretion.
Communicate through email, phone, and collaboration tools; assist with related administrative tasks.
Requirements
High school diploma or equivalent.
1–3 years of experience in records management, data processing, document control, administrative support, or related work.
Proficiency in Microsoft Office, particularly Excel and Word.
Confidence using spreadsheets, databases, cloud file systems, and digital document tools.
Strong attention to detail, organization, time management, and written and verbal communication.
Ability to work independently, manage priorities, and meet deadlines.
Reliable internet connection and a suitable home-office workspace.
Preferred
Experience with records-management systems, operational reporting, incident or claims documentation, and following up on discrepancies.
Benefits
Eligible employees may receive company benefits, including paid time off and other applicable benefits. Details will be discussed during the hiring process.
Apply through LinkedIn with your resume. Careerscape will coordinate the next steps.