Role : Real Estate Virtual Assistant
Priority Location : Worldwide (LatAm, Philippines, South Africa)
Working Hours : Monday-Friday, 40hrs/week, 9AM-5PM US Eastern Time
Target Start Date : ASAP (Urgent Hiring)
The final offer is at the client’s discretion and will depend on the candidate’s interview result, skills, and experience.
About the Company:
A U.S.-based corporate housing provider that specializes in sourcing and managing fully furnished housing for companies, government agencies, insurance claimants, and construction teams working on out-of-state or temporary projects.
About the Role:
The Real Estate Virtual Assistant is responsible for managing the client and property lifecycle from the moment a property is identified through lease signing, move-in, occupancy, and move-out. You will serve as the primary coordinator between:
- Property owners / landlords
- Clients / subtenants
- Internal team members
- Vendors and inspectors
Your role is critical in ensuring a smooth, professional, and reliable experience for both landlords and clients.
Key Responsibilities:
Property Coordination & Leasing
- Coordinate and schedule property showings between landlords and clients
- Communicate with landlords regarding availability, lease terms, and requirements
- Assist with preparing and sending lease agreements and addendums
- Coordinate lease signing between StayNarami, landlords, and clients
- Track lease status and ensure all documents are completed and signed properly
Client Onboarding & Move-In Coordination
- Schedule move-in inspections and coordinate access with landlords and clients
- Ensure all move-in requirements are completed prior to occupancy
- Provide clients with move-in instructions and property information
- Ensure utilities, furnishings, and services are properly coordinated
Client Support & Ongoing Relationship Management
- Serve as the primary point of contact for clients during their stay
- Handle client requests, questions, and issues in a professional and timely manner
- Coordinate with landlords to resolve maintenance issues
- Track and follow up on maintenance and service requests
- Ensure high client satisfaction and professional communication at all times
Landlord & Vendor Coordination
- Communicate regularly with landlords regarding lease terms, access, and maintenance
- Coordinate vendors such as cleaners, inspectors, and maintenance personnel
- Schedule property visits, inspections, and service appointments
Administrative & CRM Management
- Maintain accurate records of all properties, clients, leases, and communications
- Update CRM systems, spreadsheets, and internal tracking tools
- Manage scheduling using Google Calendar or similar tools
- Maintain organized documentation of all lease agreements and related files
Qualifications & Skills:
- Minimum 3 years of experience as a Real Estate Virtual Assistant
- Must currently work in real estate virtual assistance or have recent experience
- Strong experience with lease coordination, scheduling, and client communication
- Excellent written and spoken English
- Strong organizational and multitasking skills
- Ability to work independently and manage multiple properties and clients
- Strong attention to detail
Preferred/Nice to Have:
- Experience working with property managers, landlords, or corporate housing companies
- Experience coordinating lease agreements and move-ins
- Experience using CRM systems, Google Workspace, and property management tools
- Experience supporting U.S.-based real estate businesses