Real Estate Transaction Coordinator (Part-Time)
Location: Texas (Remote/Hybrid — specify as applicable)
Employment Type: Part-Time
Compensation: $500 per closed transaction
About the Role
We are seeking an experienced, detail-oriented Real Estate Transaction Coordinator to support our team of agents in managing residential real estate transactions from contract to close. This is a part-time opportunity ideal for a self-starter who thrives in a fast-paced environment and can manage multiple deadlines with precision and professionalism. The role supports approximately 10 closings per year, with weekends typically off (with occasional exceptions during peak periods).
Key Responsibilities
Manage transaction files from contract execution through closing, ensuring all deadlines and contingencies are tracked and met
Serve as the primary point of contact for agents, clients, title companies, lenders, and other parties throughout the transaction process
Review contracts and related documents for accuracy and completeness in accordance with Texas real estate regulations
Coordinate inspections, appraisals, and other required transaction milestones
Maintain organized digital transaction files and ensure compliance with brokerage and state requirements
Proactively communicate transaction status updates to agents and clients
Anticipate potential issues or delays and address them before they become problems
Prepare and distribute required disclosures and paperwork in a timely manner
Coordinate closing logistics with title/escrow companies
Support agents with administrative tasks related to active transactions as needed
Assist agent with inputting listing information in to MLS, verifying in all listing documents are uploading into the MLS, communicate with title company and buyer’s agent on contract updates, closing dates, and upcoming deadlines
Provide professional and clear communication to clients via email
Qualifications
Prior experience as a Transaction Coordinator, ideally supporting real estate agents in Texas
Working knowledge of Texas real estate contracts, disclosures, and closing procedures
Familiarity with TREC forms and standard Texas transaction timelines
Experience with transaction management software (e.g., SkySlope, Dotloop, or similar) preferred
Strong organizational skills with exceptional attention to detail
Proven ability to work autonomously while also following direction and established processes
Excellent written and verbal communication skills
Ability to manage multiple transactions simultaneously in a fast-paced, deadline-driven environment
Demonstrated initiative and problem-solving ability
Reliable, responsive, and professional demeanor
What We're Looking For
A self-starter who takes ownership of their workload without requiring constant oversight
Someone who takes direction well and adapts quickly to established systems and preferences
A fast, efficient worker who doesn't sacrifice accuracy for speed
A calm, organized presence who can manage competing priorities under pressure
Strong communicator who keeps all parties informed and confident throughout the process
Schedule
Part-time position supporting approximately 10 closings per year
Weekends are typically off, with occasional exceptions during high-volume periods or time-sensitive closings