This is a remote position.
The ideal Full-time Transaction Coordinator candidate should possess proactive communication skills, the ability to work independently, be detail-oriented, loyal, committed to working hours, and consistently meet deadlines. They should also be a problem solver and open to collaboration.
Responsibilities
Manage the full contract-to-close process accurately and efficiently
Intake and open new contracts; enter into transaction and compliance systems
Thoroughly review contracts and ensure all documentation is received, accurate, and complete
Send summaries and updates to agents and clients
Communicate with all parties (agents, lenders, title, associations, etc.) via email, phone, and text
Follow up to ensure timelines and deadlines are met
Handle compliance-related tasks and documentation audits
Edit and schedule branded social media templates as needed
Qualifications:
Prior experience as a Transaction Coordinator or Assistant TC (required)
Background in real estate and familiarity with contracts, documents, and transactional language
Excellent written and verbal communication skills
Highly detail-oriented, accurate, and organized
Proactive, reliable, and capable of managing deadlines independently
Strong problem-solving and collaboration skills
Able to work effectively in a fast-paced, remote team environment
Proven experience working graveyard or overnight shifts
Tools:
MLS platforms (e.g., Northstar MLS, general MLS access)
CRM & transaction platforms: Follow Up Boss, Skyslope, Dotloop, ZipForms, Paperless Pipeline, Open To Close (OTC), Realty Back Office, and Glide
Project management and compliance tools: ReZen, SISU, Asana, Forms R US
Communication & productivity: Google Workspace/Suite, DocuSign, Jotform, ShowingTime
Schedule: Monday - Friday, 8:00 AM - 5:00 PM MT
Requirements
To succeed in this role, you'll need the right tools. Please ensure you meet therequired system specifications.
Originally posted on