Meydenbauer Partners is a next-generation consulting and outsourcing firm dedicated to helping high-growth startups, mission-driven organizations, and scaling businesses operate more effectively. We combine elite global talent, cutting-edge AI tools, and strategic consulting to deliver enterprise-grade outcomes with the agility of a startup.
We are currently seeking a skilled Operations & Administrative Coordinator to support multiple U.S.-based real estate investment and property management firms. This is a full-time, client-facing role ideal for professionals who thrive in dynamic environments, can manage complex operational workflows, and are comfortable working directly with leadership teams.
Why This Opportunity Stands Out
This role goes beyond traditional administrative support. You will serve as an operations partner streamlining property management workflows, coordinating with tenants and vendors, and ensuring financial and compliance processes run smoothly. You'll gain hands-on exposure to U.S. real estate operations while building long-term career growth opportunities.
Why Work With Meydenbauer Partners
- Career Growth: Clear advancement paths, with many consultants promoted into leadership roles within 12-18 months
- Long-Term Roles: Consistent, full-time engagements with established U.S. real estate clients
Performance Incentives: Quarterly bonuses and milestone-based rewards
- Flexible Remote Setup: Work from anywhere in the Philippines with overlap in U.S. Pacific Time
- Advanced Tools & Training: Access to property management platforms, AI tools, and company-paid certifications
- Supportive Culture: Join a people-first, globally distributed team that invests in your success
Key Responsibilities
Operations & Tenant Coordination
-
Review, assign, and track work orders in client systems (e.g., AppFolio,
Yardi, Buildium) - Communicate with tenants, vendors, and contractors to schedule and confirm maintenance requests
- Monitor progress of jobs and ensure timely completion with proper documentation
Administrative & Financial Support
- Track expenses, invoices, and operational costs related to property portfolios
Assist with accounts payable/receivable and basic reporting
Maintain compliance and operational documentation for audit readiness
Portfolio & Reporting Support
Prepare investor-ready reports with KPIs and portfolio summaries
- Support leadership with scheduling, follow-ups, and communication workflows
Maintain CRM hygiene and ensure data accuracy across platforms
Required Qualifications
-
Minimum 3 years of experience as a Virtual Assistant, Executive
Assistant, Operations Coordinator, or similar role - Experience supporting U.S.-based real estate businesses strongly preferred
- Familiarity with property management systems (AppFolio, Yardi, Buildium, or similar)
- Strong organizational and multitasking skills with excellent attention to detail
- Excellent English communication skills (written and verbal)
- Experience with financial operations (invoice tracking, expense monitoring, reporting)
- Based in the Philippines with a reliable internet connection and professional home office setup
Preferred Skills
Experience with U.S. property maintenance workflows
Proficiency with project management tools (ClickUp, Notion, Asana)
Experience with QuickBooks or other financial systems
Strong problem-solving skills and ability to adapt quickly
Comfort using AI and automation tools to improve efficiency
Technical Requirements
Reliable high-speed internet connection
Quiet, professional work environment
Backup internet and power solutions preferred (UPS, mobile hotspot etc.)
Compensation & Benefits
Hourly Rate: $7.00-$18.00 USD/hour (based on experience and skill level)
Bonuses: Quarterly performance-based incentives
Schedule: 30-40 hours per week, with overlap to U.S. Pacific Time
- Career Development: Access to AI tools, sponsored certifications, and mentorship from senior leaders
How to Apply
To be considered, please submit the following:
Updated resume highlighting relevant real estate/operations experience
- 1-3 minute introduction video (Loom or similar) describing your background and why you're a strong fit
- Typing test result from (45 WPM minimum, 55+ preferred)
Apply now via our Candidate Portal or email your application to .
Only applicants who submit all requirements (resume, video, typing test) will be prioritized.
Note: Were actively building our talent pipeline. Even if current openings fill quickly, strong candidates will be prioritized for future opportunities with our U.S.-based real estate clients.
Originally posted on