Purchases Analyst JR (Latam based)

Position Overview

The Purchases Analyst Jr. is responsible for managing the end-to-end purchasing process for assigned orders across Latin America, the United States, and Canada.

This role owns the operational purchasing cycle from equipment sourcing and supplier quotation through price validation, order placement, delivery follow-up, and final order closure. The analyst will work directly with suppliers and internal stakeholders to ensure that equipment is purchased under the correct commercial conditions, delivered within the expected timeline, and accurately reflected in GroWrk Remote’s platform and operational trackers.

This position requires strong organizational skills, commercial judgment, attention to detail, and the ability to manage multiple orders, suppliers, countries, currencies, and priorities simultaneously. The ideal candidate has previous experience in purchasing, procurement operations, purchase order management, or supplier coordination.

Key Responsibilities

1. End-to-End Purchase Order Management

• Manage assigned purchase requests from sourcing through final delivery and closure.

• Review order requirements, including equipment specifications, quantity, destination, delivery deadline, configuration needs, and customer-specific conditions.

• Confirm that all required information is complete before beginning the sourcing or purchasing process.

• Create, issue, and maintain purchase orders in accordance with company policies and approval requirements.

• Ensure every order has a clear status, next action, owner, and expected completion date.

• Maintain ownership of assigned orders until all purchasing activities and required documentation are complete.

2. Equipment Sourcing and Quotation

• Source laptops, monitors, peripherals, accessories, and other IT equipment across LATAM, the United States, and Canada.

• Request quotations from approved suppliers and regional partners.

• Identify alternative suppliers or product options when the requested equipment is unavailable, discontinued, outside budget, or unable to meet the required timeline.

• Compare quotations based on:

  • Product specifications and condition.

  • Unit price and total landed cost.

  • Taxes and applicable regional charges.

  • Shipping and handling fees.

  • Currency and exchange-rate considerations.

  • Product availability.

  • Estimated delivery date.

  • Warranty and return conditions.

  • Supplier reliability and historical performance.

• Prepare clear quotation comparisons and supplier recommendations for internal review.

• Escalate pricing outliers, low-margin scenarios, non-standard products, and material quotation differences before order placement.

3. Supplier Selection and Order Placement

• Select the appropriate supplier based on approved pricing, availability, service level, regional coverage, and delivery requirements.

• Confirm pricing, stock, delivery timeline, payment conditions, and quotation validity before placing an order.

• Submit purchase orders and supporting documentation to suppliers.

• Obtain written supplier confirmation that the order has been received, accepted, and placed correctly.

• Ensure the supplier’s confirmation matches the approved equipment, quantity, pricing, destination, and service requirements.

• Prevent duplicate purchases, incorrect product substitutions, and unauthorized price changes.

4. Order Follow-Up and Delivery Management

• Follow up proactively with suppliers from order placement through delivery.

• Obtain and validate:

  • Supplier order confirmation.

  • Estimated shipping date.

  • Estimated delivery date.

  • Tracking number.

  • Carrier information.

  • Proof of delivery.

  • Serial numbers, when required.

  • Enrollment or configuration evidence, when applicable.

• Monitor delivery timelines and identify potential delays before the committed delivery date is missed.

• Coordinate with suppliers to resolve stock shortages, backorders, shipment exceptions, address issues, delivery failures, or damaged and missing items.

• Escalate supplier delays and operational risks according to the established escalation process.

• Keep internal stakeholders informed of relevant order changes, risks, and delays.

5. Platform and Tracker Maintenance

• Maintain all assigned orders updated in GroWrk Remote’s platform in real time.

• Ensure the platform accurately reflects:

  • Current order stage.

  • Supplier selected.

  • Purchase order number.

  • Final purchase price.

  • Currency.

  • Tax and shipping information.

  • Order placement date.

  • Estimated delivery date.

  • Tracking number.

  • Blocker reason.

  • Next action.

  • Next action owner.

  • Latest supplier update.

  • Delivery confirmation.

  • Closure evidence.

• Update purchasing trackers, dashboards, and supplier follow-up records.

• Ensure that no order remains without a recent update, clear next step, or accountable owner.

• Perform periodic audits of open orders and correct missing, outdated, or inconsistent information.

6. Communication and Cross-Functional Coordination

• Work closely with Purchases Specialists, Procurement leadership, Pricing, Finance, Inventory Management, Customer Success, Sales, and Logistics.

• Communicate directly with suppliers regarding quotations, order placement, delivery timelines, discrepancies, and operational escalations.

• Provide clear and timely updates to internal teams regarding order status, blockers, required decisions, and potential customer impact.

• Request missing order information from the appropriate internal owner.

• Document relevant supplier and internal communications in the designated systems and trackers.

• Ensure all supplier communication is managed through GroWrk Remote’s approved communication channels.

7. Issue Resolution and Escalation

• Identify and resolve purchasing issues including:

  • Missing or incomplete order information.

  • Supplier non-response.

  • Pricing changes after quotation.

  • Product substitutions.

  • Stock shortages or backorders.

  • Incorrect equipment.

  • Duplicate orders.

  • Delivery delays.

  • Missing tracking information.

  • Incorrect delivery addresses.

  • Damaged or missing items.

  • Invoice or purchase order discrepancies.

• Escalate issues that may affect SLA, customer experience, margin, revenue, or supplier relationships.

• Maintain visibility of blockers and follow up until a documented resolution is reached.

8. Data Analysis and Reporting

• Analyze purchasing data to identify trends, recurring delays, pricing differences, supplier issues, and operational gaps.

• Support the preparation of reports related to:

  • Purchase order volume.

  • Orders delivered within SLA.

  • Order aging.

  • Supplier response times.

  • Supplier delivery performance.

  • Pricing variances.

  • Cancellations and backorders.

  • Platform-update compliance.

  • Regional purchasing activity.

• Recommend process improvements based on purchasing and supplier-performance data.

• Support audits and data-cleanup initiatives for open and historical orders.

9. Compliance and Documentation

• Ensure purchasing activities comply with company policies, approval thresholds, supplier agreements, and regional requirements.

• Maintain complete and accurate purchasing documentation, including:

  • Supplier quotations.

  • Price comparisons.

  • Purchase orders.

  • Approval evidence.

  • Supplier confirmations.

  • Invoices.

  • Tracking information.

  • Proof of delivery.

  • Cancellation or refund evidence.

  • Order closure documentation.

• Confirm that no order is closed without the required delivery and documentation evidence.

• Protect confidential customer, employee, supplier, pricing, and company information.

Qualifications

• At least one year of experience in purchasing, procurement, supply chain operations, order management, or a similar role.

• Bachelor’s degree in Business Administration, Supply Chain Management, International Business, Finance, Operations, or a related field. Equivalent relevant experience may also be considered.

• Experience requesting and reviewing supplier quotations.

• Basic understanding of purchase orders, invoices, taxes, shipping costs, and supplier payment terms.

• Ability to compare pricing and evaluate the total commercial impact of a purchase.

• Strong organizational skills and ability to manage multiple orders simultaneously.

• Strong attention to detail and ability to identify discrepancies in pricing, specifications, quantities, and documentation.

• Excellent written and verbal communication skills.

• Ability to communicate professionally with suppliers and internal stakeholders.

• Strong follow-up skills and sense of ownership.

• Ability to work with deadlines, priorities, and changing operational requirements.

• Intermediate proficiency with spreadsheets, including filters, formulas, lookups, and data validation.

• Experience using purchasing platforms, ticketing systems, ERPs, or procurement tools such as SAP, Oracle, NetSuite, Plex, Arena, or similar systems.

• Professional English proficiency is required.

• Spanish proficiency is required.

Preferred Qualifications

• Previous experience purchasing IT equipment, including laptops, monitors, peripherals, accessories, or mobile devices.

• Experience working with suppliers in LATAM, the United States, or Canada.

• Experience managing orders in multiple currencies.

• Familiarity with regional taxes, shipping processes, warranties, and delivery requirements.

• Experience working in a technology, logistics, IT asset management, e-commerce, or remote-work services company.

• Experience managing purchase requests from quotation through final delivery.

• Familiarity with Apple, Lenovo, Dell, HP, Microsoft, and other IT hardware manufacturers.

• Experience working with international or distributed teams.

Location and Working Hours

• Candidate location: Latin America.

• The role must provide working-hour coverage for purchasing operations across LATAM, the United States, and Canada.

• Availability to collaborate with suppliers and internal teams across PST, CST, and EST time zones is required.

• Occasional schedule flexibility may be required for urgent orders, supplier escalations, or regional operational needs.

1+ year purchasing/procurement experience; Bachelor's in Business, Supply Chain, or related field; intermediate spreadsheet skills; experience with ERP/procurement tools; professional English and Spanish proficiency; availability across PST, CST, EST time zones.

Key Responsibilities

• managing purchase orders
• sourcing equipment
• coordinating suppliers

Skills & Tools

SAP, Oracle, NetSuite, Plex, Arena, spreadsheets

Job Details

• Category: Supply Chain / Logistics / Procurement
• Seniority: Entry Level
• Commitment: Full Time
• Workplace: Remote — South America
• Languages: English, Spanish

About Growrk

A remote work services company providing IT equipment procurement and management. — Industry: Information Technology