FLSA Status: Non-Exempt, Hourly
Reports to: Proposal Supervisor
Job Type: Full-time, Regular
Compensation: $24 - $29 hourly, based on relevant experience
Location: Remote, anywhere in the continental U.S.
About Eocene Environmental Group:
Our team has spent the past two decades providing environmental, utility vegetation management (UVM), software and sustainability services. We are fortunate to be a part of the Wright Service Corp. family, which has helped us establish a strong foundation for continued growth and success. Through a strategic alignment of values and goals, four Wright Service Corp. entities joined and integrated into one, operating as Eocene Environmental Group.
Job Summary:
The Proposal Coordinator II independently manages small to mid-size proposals and supports larger pursuits. This role is responsible for coordination, compliance tracking, and schedule management, with increasing involvement in content development and proposal organization.
Essential Job Duties:
- Supports coordination and production of small to mid-size proposals from initiation through submission.
- Develops proposal schedules, outlines, and compliance matrices.
- Tracks progress and ensure deadlines are met across contributors.
- Coordinates with technical staff to gather and refine proposal content.
- Reviews content for responsiveness, clarity, and alignment with requirements.
- Identifies compliance gaps and drives resolution.
- Oversee internal reviews, version control, and incorporation of comments.
- Coordinates proposal production and submission logistics.
- Supports training and mentoring of Proposal Coordinator I staff.
- Maintain regular and punctual attendance at work and meetings.
- Support, actively participate, and act in accordance with Wright’s and Eocene Environmental Group’s culture of safety and employee ownership.
- Comply with applicable federal, state, and local laws, rules, and regulations; maintain knowledge of and follow all company policies and procedures.
Other Duties:
- Supports capture efforts and proposal strategy discussions.
- Contributes to development of proposal templates and standard processes.
- Assists in training and onboarding junior staff.
- Participates in lessons learned and continuous improvement efforts.
Knowledge, Skills & Ability Requirements:
- Strong project management and organizational skills.
- Ability to manage multiple proposals simultaneously.
- Working knowledge of proposal development processes and compliance requirements.
- Experience coordinating cross-functional teams, facilitating clear communication between technical staff, leadership, and support roles to ensure alignment, accountability, and timely delivery.
- Ability to proactively identify risks, gaps, and coordination challenges, and independently implement effective solutions to maintain schedule, compliance, and overall proposal quality.
- Advanced proficiency in evaluating, refining, and strengthening written content to ensure clarity, consistency, compliance, and overall quality of deliverables.
- Advanced proficiency in Microsoft Office and document management.
- Intermediate-level proficiency in Adobe InDesign.
Education, Certification & Experience Requirements:
- Bachelor’s degree in business, communications, marketing, or related field (or equivalent experience)
- Minimum 3 - 5 years of relevant experience in writing, editing, proposals, marketing, sales, business development, or communications
Language Requirements (read, write, speak):
- English - Read, Write, Speak
- Spanish - Read, Write, Speak
- Other Language _________________ - Read, Write, Speak
Travel Requirements:
- No travel required, Seldom
- Yes - Occasional (up to 5%)
- Yes - Moderate (5% to 25%)
- Yes - Substantial (25% to 50%)
- Yes - Extensive (greater than 50%)
ENVIRONMENTAL AND PHYSICAL ACTIVITY REQUIREMENTS:
- The physical activities of this position constantly require effective talking, hearing, sitting, walking, and standing functions.
- The position also often involves sedentary work where sitting is required most of the time, with occasional standing or walking.
- The position also requires exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.
- Must be able to perform activities with close visual acuity,