Property Management Assistant

Discover 100% YOU as a Property Management Assistant! Apply now!

• Remote | Day Shift
• Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)
• Company Provided Equipment

Discover your 100% YOU with Beepo!

Position: Property Management Assistant

Location: Central Luzon

Work setup & shift: Remote | Day Shift
What's in it for you?
Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)
Employee Referral Program
Work Life Balance

Your Role
As a Property Management Assistant, you are responsible for:

• Prepare Legal Documents: Draft and prepare various legal documents, including but not limited to Lease Agreements, Notices of Rent Increase, Disclosure Forms, Pet Consent Forms, Managing Authority Agreements, and Owners' Instruction Forms.

• Process Applications: Handle all aspects of application processing, including reference checks, bond lodgement, and other related tasks.

• Manage Compliance Records: Maintain and update compliance records, ensuring they meet all legal and regulatory requirements.

• Manage Marketing: Oversee property marketing, including updating Open for Inspection (OFI) schedules, taking and editing photographs, and preparing marketing content.

• Manage Inspections: Schedule property inspections and manage associated reports, ensuring they are completed in a timely manner.

• Invoice Management: Enter or approve invoices as required, including handling requests for payment extensions.

• Manage Listings and Reports: Oversee new listings and lost management records, ensuring they are accurately recorded and reported.

• Reporting: Provide necessary reports to support operational and management needs, ensuring accuracy, clarity, and timeliness.

• Administrative Support: Provide general administrative assistance to various teams, ensuring smooth and efficient operations.

• Document Creation and Data Entry: Use software to create documents, enter data, and handle correspondence as required.

• Task Flexibility: Willingly take on additional tasks to support leasing and property management operations as needed.

• Phone Call Support: Handle phone calls and provide support as assigned.

• Staff Coverage: Act as a backup for team members during their absence or busy periods, ensuring continuity of operations.

• General Support: Provide support across various teams and tasks as needed, contributing to the overall efficiency of operations

• Ad-hoc Administrative Duties: Perform a variety of ad-hoc administrative tasks, such as data entry, document management, and other office support functions.

Qualifications and Experience:

• At least 1 year of experience in an administration role or as a virtual assistant.

• Excellent Written and Verbal communication skills.

• Someone with experience using any CRM.

• Good at taking instructions and speaking up if they don't understand.

• Team player and hardworking.

• Ability to adapt to new software and administrative tasks effectively.

• Able to achieve deadlines and show good attention to detail.

• Can handle corrections and have self-responsibility.

• Able to manage time and prioritize workload according to business requirements.

Originally posted on