Summary
This position plans, coordinates, implements, and provides on-going support for the Development team’s projects and programs, including the agency’s community development grants, that foster wealth creation for business owners of color, create vibrant neighborhoods and communities, and advance equitable prosperity.
Functions And Responsibilities
Works collaboratively with the grant team to process applications and secure agreements.
Manages assigned grant agreements from project inception/application through close out.
Coordinates and collaborates with relationship managers and grant project manager on grant
administration.
Provides service and technical support to businesses, non-profits, and other external stakeholders/clients.
Coordinates and assists with communications for projects and programs including website and video
content generation, social media, marketing, and other agency correspondence.
Coordinates and assists with events, community outreach, and engagement.
Collaborates with and assists project teams and other stakeholders in planning, developing, and
implementing projects and programs.
Conducts technical research and analysis.
Tracks information and data and assists with the generation of metrics and outcomes for programs.
Prepares technical reports, visuals, spreadsheets, forms, surveys, scopes of work, contracts, agreements,
and other materials.
Creates, maintains, and organizes files, records, databases, logs, and agency resources.
Monitors and ensures compliance and reporting requirements for programs.
Drafts, sets up, reviews, distributes, and processes grants, scopes of work, contracts, and purchase orders.
Processes and tracks payments and invoices; monitors contract/purchasing use; tracks corresponding
budgets.
Makes recommendations and participates in process and program improvements; coordinates or assists
with their implementation.
Assists the agency with special projects, committees, and other relevant duties as assigned.
Scope
Operates under general supervision. Duties have routine characteristics although variations are common
and often require different approaches to achieve goals. Receives general instruction on new assignments.
Work is periodically reviewed.
Makes decisions for routine, established, or process-oriented aspects of work. Decisions related to another
stakeholder’s project/program or actions with significant legal, fiscal, political, or operational impacts require oversight.
Decisions and errors in work can have a moderate legal, financial, political, or operational impact to the
agency.
Work involves a moderate level of complexity due to tight timelines, frequent interruptions, the need to
prioritize multiple assignments and project tasks, limited resources, the interaction with external stakeholders and the need to use discretion in those interactions.
Position has no supervisory responsibilities; however, may oversee the work of consultants, vendors,
and/or train student staff.
Competencies
Putting People First, Inclusion & Collaboration
Interpersonal Skills: Ability to build constructive and trusting relationships. Exercises active listening, tact,
patience, and discretion.
Mission-Driven Service: Ability to provide excellent service by demonstrating a people-oriented mindset
and willingness to help. Ability to train and provide guidance to others.
Teamwork: Ability to work with others inclusively and collaboratively. Works to resolve conflicts and build
consensus.
Communication: Effective use of both verbal and written communication. Ability to speak in public. Ability
to organize, simplify, and report data and information.
Cultural Curiosity and Reflection: Ability to learn and use culturally responsive practices to understand,
communicate, and work with people across cultures and identities. Honors and embraces differences and models inclusivity in interactions and decisions.
Advancing Equity: A demonstrated commitment to advancing social and racial equity and actively seeks
out opportunities to do so. Ability to learn, understand, and apply the principles and practices of equity to work.
Excellence, Innovation & Learning
Knowledge: Knowledgeable and skilled in the principles and practices of project management.
Understanding of grant administration and the principles and practices of inclusive community development. Demonstrated knowledge of Microsoft Office and other software applications. Familiarity with business practices such as accounting, budgeting, and records management. Basic understanding of public administration.
Continuous Learning: Openness to new ideas. Ability to ask for help and learn from experiences.
Problem Solving: Apply research, analytical, and problem-solving skills to evaluate work and find smart
solutions. Exercises sound judgement in carrying out responsibilities. Ability to interpret and apply law,
policy, and procedure to work.
Adaptability: Flexibility to respond to shifting and competing work demands. Perseveres in the face of
obstacles.
Job Description –– Project Coordinator II - Page | 3
Planning and Organization: Ability to organize work, set priorities, and monitor work independently. Detailoriented.
Accountability: Takes initiative and responsibility for actions. Follows through on commitments and meets
deadlines. Maintains confidentiality as appropriate.
Minimum Education, Training And/or Experience
Four years of experience in any of the following areas: project coordination, economic development, community development, public administration, urban planning, community outreach, community development, or a closely related field. An Associate’s, Bachelor’s, or Master’s degree will substitute for up to one year of experience.
Physical Requirements
Position requires ability to remain in a stationary position for extended periods of time along with the ability to frequently move throughout the office and occasionally travel to jobsites and events. Position continuously uses a computer and other standard office equipment. Position must frequently communicate and interact with internal and external stakeholders via virtual and in-person meetings phone calls and in writing.
Working Conditions
Normal working hours Monday through Friday [8 AM – 5 PM] in a combination of in-person and remote work;
however, additional hours may be needed to meet deadlines. Employees are required to work in-person every
Tuesday, Wednesday, and an additional day every two weeks at minimum. Position may require travel to external meetings or events; travel out of the metro area although rare, may occur. Assigned work is sometimes politicized,
shifting, and complex, which at times necessitates working under stressful conditions.